NESMITH LIBRARY BOARD OF TRUSTEES MINUTES
December 15, 1998
PRESENT: Lucie Lachance, Vice-Chairman; Wendy Denneen, Treasurer; Debi Desrosiers, Assistant Treasurer; Kathy Ivey, Secretary; J Gross, Member; Douglas McDonald, Member; Kathleen Hutchins, Library Director.
EXCUSED: Patricia Skinner, Chairman.
Lucie Lachance called the meeting to order at 7:24 PM.
MINUTES: Upon motion by Debi Desrosiers, second by J Gross, the minutes of the November 10, 1998 meeting were approved as corrected to include that the Board discussed a request by an organization for use of the Multipurpose Room. The Board determined that such use by this organization would violate the Multipurpose Room Policy.
TREASURER'S REPORT: Wendy Denneen reported that with 95% of the year passed 76.7% of the budget had been expended. Wendy further noted that several bills currently being processed for payment would alter the expended percentage.
The treasurer's report was placed on file.
DIRECTOR'S REPORT: Kathleen Hutchins reported that 9,441 items were in circulation during November 1998. Kathleen expects the annual circulation number to exceed 100,000 items during the week.
Kathleen reported on behalf of volunteer coordinator Mary Lee Underhill that volunteers have logged 927.50 year-to-date hours at various tasks. The volunteer recognition tea was well attended and enjoyed by all. Kathy Ivey read a thank you
note concerning the tea from Mary Lee.
Kathleen reported that some technical difficulties have delayed the installation of the circulation desk lights.
Kindelan will begin construction of the two Historical Collection cabinets in February.
Carpeting throughout the entire library has been cleaned. The septic system has been pumped out. The walkway from the corral will be addressed by the town in the spring. The irrigation system will be addressed by the town in the fall.
The Board was very pleased to learn from Kathleen that a new Microsoft computer for the Children's Room was donated by Mke Kosek. The new computer is up and running.
Kathleen and the staff are narrowing down the choices of online circulation systems in order to make their recommendation.
Another successful and well attended FLOW craft program has concluded.
The FLOW brick initiative runs through February. Kathleen showed samples of cardboard "bricks" which can be given as gifts. These "bricks" are available through Madeline Berni.
The book signing by local authors was attended by nearly fifty people.
Watch for times for these future library programs:
Favorite Poems scheduled for January 28, 1999;
an information exchange for members of the Society of Children's Book Writers and Illustrators
scheduled for January 31, 1999;
a dinosaur program scheduled for February 22, 1999;
You Can't Afford not to Manage Your Career scheduled for February 25, 1999;
and From Bunny to Blanket scheduled for April 29, 1999.
Kathleen presented a first draft of the Policy on Unattended Children which the Board discussed.
The Board discussed a streetlight and/or a library sign at the Library Road entry. The Board discussed the need to relocate the one way sign in the parking lot in order to ensure that it is more visible to drivers.
Debi Desrosiers reported that a deposit for the weathervane has been sent to Coppersmith J. Donald Felix.
Upon motion by Doug McDonald, second by Wendy Denneen, the Board voted to purchase two engraved bricks in memory of #1 library patron Joseph Fedorchuk.
Upon motion by Kathy Ivey, second by J Gross, the Board voted to discontinue the computer service contract with Cocci Computers.
The next Trustees meeting will be held on Tuesday, January 12, 1999 at 7 PM.
Upon motion by Wendy Denneen, second by, Doug McDonald, the Board went into nonpublic session to discuss personnel issues in accordance with RSA 91-A:3. Lucie Lachance polled each member: J Gross, yes; Debi Desrosiers, yes; Douglas McDonald, yes; Wendy Denneen, yes; Kathy Ivey, yes; Lucie Lachance, yes. Director Kathleen Hutchins remained in attendance.
No action was taken.
Wendy Denneen was excused at 9:50 PM.
The Board returned to public session.
Upon motion by Doug McDonald, second by J Gross, the Board voted to reduce the proposed 1999 Library Budget by $2812 from Staff Salaries; $1500 from Library Materials; $850 from Property Maintenance; and $2500 from Electricity; for a total proposed reduction of $7662.
Upon motion by Doug McDonald, second by Debi Desrosiers, the meeting adjourned at 10:15 PM.
Jena Day, Recording Secretary