NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

June 9, 1998

PRESENT: Patricia Skinner, Chairman; Lucie Lachance, Vice-Chairman, Wendy Denneen, Treasurer; Debi Desrosiers, Assistant Treasurer, excused until 7:45; Kathy Ivey, Secretary; J. Gross, Member; Douglas McDonald, Member; Diane Mayr, Acting Library Director

EXCUSED: Marc Lankin, Library Director.

Pat Skinner called the meeting to order at 7:10 PM.

MINUTES: Upon motion by Lucie Lachance, second by Kathy Ivey, the minutes of the May 19, 1998 meeting were approved as corrected for name spelling errors.

TREASURER'S REPORT: Wendy Denneen reported that with 41% of the year passed 36.9% of the budget had been expended. The treasurer's report was placed on file.

ACTING DIRECTOR'S REPORT: Diane Mayr reported that 6,978 items were in circulation during May 1998, as compared to 6500 items for May 1997. New patron registrations increased by 111 bringing the patron total to 6904. Seven first grade classes visited the library recently. The Board commended Diane for her focus in this area.

Claire Lawlor began working as a clerk/assistant on June 1st. Interviews continue with candidates to fill one remaining part-time staff position.

Two oak chairs for study stations have been ordered. Diane is awaiting a quote for a table and chairs to replace other nonmatching pieces currently in use.

Upon motion by Wendy Denneen, second by J. Gross, the Board voted to authorize the purchase of the final unit of compact periodical storage shelving for the technical services room.

The Board enthusiastically supported the staff recommendation to institute a sign-in and sign-out log for technology volunteers and vendors.

Diane reported on behalf of volunteer coordinator Mary Lee Underhill that volunteers have logged 436.5 year-to-date hours at various tasks.

The Board offered congratulations to librarian Karen Frey and her family on the safe arrival of Kevin Gerard Frey, born June 3, 1998.

The Technical Network Team continues to address several problem areas including outgoing staff E-mail and electrical room furnishings.

Doug McDonald brought the Board up to date on building completion issues being addressed with CAC Mechanical Services, Inc.

J. Gross reported that he continues to consolidate material into a procedure notebook so that routine building maintenance can be performed.

The Board gratefully accepted the Windham Garden Club gift of an irrigation system placed around the library. Other outdoor maintenance issues continue to be addressed.

The new commercial grade Hoover vacuum is well liked.

Two students will begin the summer cleaning of books and shelves as soon as school is out.

The Collection Development Policy vote was tabled until the July meeting.

A draft of the Bulletin Board Policy will be ready for review at the July meeting.

The Board agreed for the need to investigate town purchasing polices and purchase order systems prior to instituting similar policies and systems for the library.

J. Gross told the Board about preliminary discussions with Scout Master Ed Parsons for a possible Eagle Project to benefit the library.

The Board expressed their gratitude to Jacques Borcoche and J. Gross for their many hours of work on technical issues.

Catalogues are being gathered for the Board to review appropriate options for the Joseph Fedorchuk memorial at the July meeting.

Wendy Denneen told the Board about a possible gift through the Lion's Club to benefit the visually impaired. The Board encouraged Wendy to look into the possibility.

Copies of the Volunteer Policy, the Multipurpose Room Policy, and the Internet Policy are in a binder at the main desk.

Next Trustees meeting is Tuesday, July 14, 1998 at 7 PM.

Upon motion by Lucie Lachance, second by Doug McDonald, the Board went into nonpublic session to discuss personnel issues in accordance with RSA 91 -A:3. Pat Skinner polled each member: Douglas McDonald, yes; Kathy Ivey, yes; Wendy Denneen, yes, Debi Desrosiers, yes; J. Gross, yes; Lucie Lachance, yes; Pat Skinner, yes.

Wendy Denneen was excused at 10:15PM

Diane Mayr was excused at 10:30PM.

On issue one, no action was taken.

On issue two, the Board agreed to compensation adjustments for personnel.

Upon motion by Doug McDonald, second by Lucie Lachance, the Board voted to seal the nonpublic session minutes until

Upon motion by Lucie Lachance, second by Doug McDonald, the Board voted to return to public session.

Upon motion by Lucie Lachance, second by Doug McDonald, the Board voted to approve funds to cover refreshments at Jonathan Day's Eagle Court of Honor reception hosted by the Trustees on June 7, 1998.

Meeting adjourned at 11:00 PM.

Respectfully submitted,

Jena Day, Recording Secretary