POLICY ON ACCEPTANCE OF GIFTS

The Nesmith Library welcomes gifts of library materials, money or real property, and other items.  These gifts help enrich and improve library resources.   

No gifts are accepted unless given to the Library without restriction.  Final acceptance of all donations may be subject to the approval of the Nesmith Library Board of Trustees.

Library Materials:

 The Library applies the same criteria for evaluating gift items as it applies to purchased materials (see “Collection Development Policy”).  The Library does not accept responsibility for notifying donors of withdrawal or replacement of gift items.

 All gifts are tax deductible and the Library will furnish, if requested, a statement for tax purposes.  The statement will not place a monetary value on used items.

 Money or Personal Property:

 Sums of money and personal property are accepted in accordance with RSA 202-A:4-c and 202-A:4-d.

 RSA 202-A:4-c permits the Trustees to accept gifts, bequests and devises made to the library specifically.  This pertains to cash, stocks, bonds, etc. but not to personal property.  Monetary gifts must be accepted by a public hearing  which can be part of a Trustees meeting with a seven (7) day notice.

 RSA 202-A:4-d permits Library Trustees to accept gifts of personal property (goods and services) other than money.  No hearing is required for gifts valued at under $5,000.

Memorials and tributes are generally accepted in the form of monetary donations to be used for the purchase of library materials.  The Library will make every effort to honor the donor’s wishes regarding the selection of materials.  Bookplates will be added to the materials in recognition of the donation.

 Other monetary donations may be used to purchase library materials, equipment or furnishings.  Determination of the expenditure of such gifts will remain with the Library, however, the Library will consult with the donor regarding such expenditure.  Suitable recognition of the donor/donation may be made.

 All gifts are tax deductible and the Library will furnish, if requested, a statement for tax purposes.

 Other Items:

Gifts of art objects, portraits, antiques, museum objects, special collections, etc. are accepted or rejected on the basis of suitability to the Library’s mission, decor, and availability of space. Items are accepted with the understanding that, if circumstances change, the Library has the authority to make whatever disposition is deemed advisable including returning to donor, sale, transfer to another agency or discard.  As a first step a reasonable effort will be made to return the gift to the donor.   

All gifts are tax deductible and the Library will furnish, if requested, a statement for tax purposes.

The Library will not establish a value for the IRS.  This is the responsibility of the donor.

 Adopted on this 11th  day of   February 2003, by the Nesmith Library Board of Trustees.