October 9 Draft Meeting Minutes

 

 

Nesmith Library Board of Trustees

Tuesday, October 92012

Minutes

 

Present:  Trustees – Norman Boutillette (Chairman), Mark Branoff (Treasurer), Tara Picciano (Corresponding Secretary), Mary Lee Underhill Director – Carl Heidenblad Assistant Directors – Diane Mayr, Lois Freeston

Excused: Peter Tousignant (Vice-Chairman), Patricia Barstow (Secretary), Karen Marcil (Assistant Treasurer)

 

Call to Order:

The meeting was called to order at 7:03 pm..

The minutes from the September 11, 2012 meeting were accepted.

 

Correspondence: There was no new correspondence.

 

Reports:

​Treasurer’s Report:  75% of the year is past and 74% of the budget is expended.

 

Director’s Report: Circulation is down however program attendance and visitation are good. The circulation drop could be due in part to the shift to digital media.

The Town IT Department plans to upgrade equipment throughout the town and intends to have the library on board to participate more fully in the Town's program.

 

 

Personnel Committe Report: The Personnel Committee report was submitted to the Board. A motion was made by  to accept the following recommendations made by the committee:

1. The Personnel Committee recommends the Board ask the Director to add $17,487 to the draft budget to accommodate a 3% COLA for staff.

 

2. The Personnel Committee recommends that the Board ask the Director to add $55,239 to the draft budget to increase the present part-time position of Young Adult Librarian to full time.

 

3. The Personnel Committee recommends that the Board ask the Director to add $15,600 to the draft budget to hire a part time (20 hour per

week) staff member to work in the Children's Room.

 

The motion was seconded and passed unanimously.

 

New Business:

 

 A MOTION was made by Tara to accept, with gratitude, gifts from Makromed of Salem,NH of 3 Apple iPads, a $500 Mac App Store/iTunes gift card, and a check for$1500 in order to establish at Nesmith Library an initiative to be called iLibrary@Nesmith Library.

The motion was seconded and passed unanimously.

 Tara suggested that we connect with the i-pad group at the High School to help provide instruction and develop the iLibrary@Nesmith Library Program.

(Norman suggests we make every effort to get some good publiciy surrounding this initiative)

 

A MOTION was made by Mary Lee to create a committee to prepare a CIP proposal, in time for the June deadline, for carpet replacement and recommendations resulting from the recent energy audit.

The motion was seconded and passed unanimously.

Note: Commitee membership to be decided at the November meeting.

 

 

A MOTION was made by Norman to close the library to the public on Wednesday, October 24 to accommodate a POLARIS upgrade and have a training/work day for staff.

The motion was seconded and passed unanimously.

 

 

Announcements:

 

            ●  Next scheduled Trustee’s meeting is Tuesday, November 13, 2012 at 7:00 P.M.

 

The meeting was adjourned at 8:03

 

 

 

Respectfully submitted,

 

Draft subject to approval