Nesmith Library Board of Trustees

Tuesday, June 14, 2011

Minutes

 

Present:  Trustees Mark Branoff (Chairman), Carolyn Webber (Vice-Chairman), Norman Boutillette (Treasurer), Mary Lee Underhill (Assistant Treasurer), Patricia Barstow (Recording Secretary), Karen Marcil (Corresponding Secretary), Peter Tousignant

Director Carl Heidenblad

Assistant Directors Lois Freeston, Diane Mayr

 

Call to Order:

The meeting was called to order at 7:02 pm.

 

Mark began the meeting by thanking FLOW for this year’s remarkable Strawberry Festival, which he feels may have been the best to-date. He was very grateful for the excellent job done by Jennifer Simmons, chairperson of FLOW and of the Strawberry Festival, and for the countless volunteer hours that were given by so many members of the community. Norman noted that the festival is not just an extremely successful fundraiser but also a gigantic community event associated with the Nesmith Library. Since the event has now been permanently relocated to the high school property, we need to consider how the library will continue to maintain a large presence at the festival. We should begin strategizing about this in January.

 

Minutes:  The minutes from the May 10, 2011 meeting were accepted unanimously with the following change: the inter-library loans are included in the circulation statistics.

           

Correspondence: There was no correspondence this month. The Historic District Commission/Heritage Commission gave the library a framed print of the Fellows' barn and house, located at the corner of Route 111 and N. Lowell Rd. A thank you note will be sent.

 

Reports:

            Treasurer’s Report:  Spending is on track: with 42% of the year elapsed, 41% of the budget has been spent. The same three items are overspent as previously, for the same reasons. Mileage is currently at 78% of budget because of the conferences that staff members have attended recently, but this item should be within budget by the end of the year.

 

Other items that will affect the budget are:

 

Director’s Report:  There was a small increase in circulation in May. Other use statistics are not as positive but the library feels very busy. Sunday visits are doing exceptionally well this year.

 

Carl will be getting quotes for power assisted doors in the next few days.

 

Carl has been following the progress as Amazon moves toward making the Kindle available for library users. He reported that the legalese for the contract that will allow library patrons to borrow e-books and read them on Kindles has been worked out but that nothing has been released yet. He will conduct more e-reader technology seminars for the Kindle when the timing is appropriate.

 

GMILCS, a consortium of twelve local-area libraries including the Manchester City Library, has once again invited the Nesmith Library to become a member. Carl would like us to consider joining and handed out a packet of information for us to review in preparation for a discussion in the fall. He pointed out that there are several advantages to membership:

 

Norman made a motion to extend the meeting to continue discussion of other topics. The motion was seconded and passed unanimously.

 

Strategic Planning Committee Report:  The minutes of the April 5, 2011 Strategic Planning Committee were presented to the board.

 

Unfinished Business:

Library Office Renovation: Orders have been placed for the renovation. When the time comes, Carl would like to have high school students help empty the office. This work should count toward their required community service hours.

 

Announcements:

e-Reader/e-Book Technology Workshops: The next technology workshops are scheduled for Thursday, June 16, 2011  at 1 pm and 6:30 pm.

 

Personnel Committee Meeting: The Personnel Committee will meet on Monday, July 18, 2011  at 1:30pm, to discuss ramifications of the departure of Lori Morse, the Young Adult librarian, who left voluntarily and whose last day was June 10.

 

Strategic Planning Committee Meeting: The next meeting of the Strategic Planning Committee will take place on Monday, July 18, 2011 at 6:30 pm.

 

Trustees’ Meeting: The next meeting will be held on Tuesday, August 9, 2011 beginning at 7:00 pm.

 

The meeting was adjourned at 8:31 pm.

 

 

Respectfully submitted,

Patricia Barstow

Draft subject to approval