Nesmith Library Board of Trustees

Tuesday, February 8, 2011

Minutes

Present: Trustees Mark Branoff (Chairman), Norman Boutillette (Treasurer), Anne-Marie O'Neil (Corresponding Secretary), Patricia Barstow (Recording Secretary), J. R. Siegel

Director Carl Heidenblad

Assistant Directors Lois Freeston, Diane Mayr

Excused Carolyn Webber, Mary Lee Underhill

Call to Order:

The meeting was called to order at 7:03 pm.

Minutes: The minutes from the January 11, 2011 meeting were accepted unanimously without changes.

Correspondence: There was no new correspondence to report this month.

Reports:

Treasurer’s Report: Norman presented the monthly budget report from December 31, 2010, the final report of last year. The library spent 98% of its 2010 operating budget. There is no monthly report available for January because of the timing of the budget process. Budgeting is done per calendar year but the budget hasn’t been voted on yet, so the town hasn’t released any numbers.

Director’s Report: January 2011 was a somewhat weaker month for the library than January 2010. The weather played a big part in this as the library was closed for at least parts of four days.

The ceiling grids and fixtures have been installed in the circulation area, completing the ceiling and lighting renovation project.

The control system for the boiler was replaced last week and is working very well. The system itself cost $2,322 and the total cost will be approximately $4,200.

Carl will conduct another e-book workshop on March 16 at 7pm. The library is now receiving several e-book inquiries per day.

The library has subscribed to the Overdrive Advantage Program, which will make another $1,500 of e-book materials available to Nesmith customers.

Patrons currently can reserve museum passes online but this falls outside the scope of the library’s new Follett software system. A consultant is scheduled for February 9 to meld museum pass reservations into the Follett system. This will streamline things and save the librarians a lot of time, so the consultant’s fee will be recouped relatively quickly.

The library, together with Go Green Windham and the Windham Economic Development Committee, will offer a program on sustainable agriculture on February 17. UNH Professor John Carroll will be the featured speaker. He is an expert in sustainable agriculture and home gardening and is known as a very good speaker.

The lighting on the walkway outside the library is a major concern which needs immediate attention. The next step is to mount solar-powered spotlights on wooden posts and stick them in the snow. In the spring, Carl would like to see new solar-powered lights installed. Solar-powered bollards are about $600 to $700 apiece. There are currently six bollards and Carl wants to keep the same number. If the town can’t do the work in the early spring, the library will have to hire someone, since this is work that needs to be expedited.

The town is liable for anything that happens on the grounds outside the library building.

Several of the parking lot lights are out. In order to replace them, someone has to get up on a ladder, not easy to do with all of the snow in the parking area.

Strategic Planning Committee Report: The approved minutes of the December 12, 2010 Strategic Planning Committee meeting were presented to the board.

Unfinished Business:

Internet Use Policy: To gather statistics on computer usage in the library, Carl has contacted a few companies, including Cybrarian. He hopes to have some proposals in hand before the next trustees’ meeting.

New Business:

Annual Trustee Report: Mark presented the trustee report that will be included in the town’s annual report.

Non-Public Session:

Director’s Evaluation: A motion was made by Norman and was seconded that the Board enter non-public session in accordance with RSA 91-A:3. Board members voted as follows: J. R. "yes", Patricia "yes", Norman "yes", Anne Marie "yes", Mark "yes". Following a discussion, Norman moved that the Board exit non-public session. The motion was seconded and the vote was as follows: J. R. "yes", Patricia "yes", Norman "yes", Anne Marie "yes", Mark "yes".

Announcements:

Elections: The following people are running for the position of Nesmith Library trustees: J. R. Siegel , Mark Branoff, and Peter Tousignant for two, three-year trustee positions. Karen Marcil is running unopposed for the one-year trustee position.

Strategic Planning Committee Meeting: The next meeting of the Strategic Planning Committee will take place on Tuesday, March 1, 2011 at 6:30 pm.

Trustees’ Meeting: The next meeting will be held on Tuesday, March 15, 2011 beginning at 7:00 pm.

2011 NHLTA Annual Spring Conference: The NH Library Trustees Association will hold its annual spring conference in Bedford on Monday, May 9, 2011. Registration materials will be available in March.

The meeting was adjourned at 8:08 pm.

Respectfully submitted,

Patricia Barstow

Draft subject to approval