Nesmith Library Board of Trustees

Tuesday, April 12, 2011

Minutes

 

Present:  Trustees Mark Branoff (Chairman), Carolyn Webber (Vice-Chairman), Norman Boutillette (Treasurer), Mary Lee Underhill (Assistant Treasurer), Patricia Barstow (Recording Secretary), Karen Marcil (Corresponding Secretary), Peter Tousignant

Director Carl Heidenblad

Assistant Directors Lois Freeston, Diane Mayr

 

Call to Order:

The meeting was called to order at 7:05 pm.

 

Minutes:  Since there were no corrections, additions, or changes, the minutes from the March 15, 2011 meeting were accepted as written.

           

Correspondence: There was no new correspondence to report this month.

 

Reports:

            Treasurer’s Report:  With 25% of the year elapsed, 24% of the budget has been spent. The same four line items as last month are overspent, for the same reasons.

 

            Director’s Report:  More people are visiting the library than last year but lending is down 7,000 items from last year. E-books are being used and downloadable audio is still very popular.

 

The parking lot lighting was completely redone thanks to a joint effort by the town’s maintenance department and Go Green Windham, who switched all lights to CFL bulbs. The flagpole light was repaired in the process.

 

The bollard lighting still needs to be repaired or replaced. The four current lights are LED. Carl is pricing solar replacements. Solar lighting has the benefits of being standalone and requiring far less maintenance. However, the solar collectors would have to be kept free of snow, and the units, at $700-$800 apiece, are very expensive. Carl would like to increase the number of bollard lights but this probably wouldn’t happen if he switched to solar lights.

 

The library now has some portable panic alarms. The defibrillator unit is not yet wired into the fire station’s system, and this needs to be done.

 

Carl will be getting prices next week for a standalone generator that would run using the library’s propane.

 

Carl will be doing another e-book workshop on April 20 and two more on May 18, at 1pm and 6:30pm. He may offer some e-book troubleshooting sessions in the summer.

 

A motion was made by Carolyn, and was seconded, that the library be closed on May 5 and operate with a skeleton staff on May 6 to allow the staff to attend the NH Library Association Annual Conference. The motion passed unanimously.

 

Strategic Planning Committee Report:  The approved minutes of the March 2, 2011 Strategic Planning Committee meeting were presented to the board.

 

Unfinished Business:

Internet Use Policy: The Internet Use Policy has been updated. The amended policy will allow unattended children from age ten up to use the internet, and will allow younger children the same privilege when accompanied by a parent. People will not be asked to show a library card or other form of identification in order to use the internet; use will simply be allocated on a first come first served basis. This change will be advertised in the local paper.

 

A motion was made by Peter, and was seconded, to adopt the revised Internet Use Policy. The motion passed unanimously.

 

Library Office Renovation: There was nothing new to report.

 

Announcements:

Strategic Planning Committee Meeting: The next meeting of the Strategic Planning Committee will take place on Monday, May 16, 2011 at 6:30 pm.

           

Trustees’ Meeting: The next meeting will be held on Tuesday, May 10, 2011 beginning at 7:00 pm.

 

E-book Workshop: Carl will be conducting  an e-book workshop at the library on April 20 at 6:30pm.

 

2011 NHLTA Annual Spring Conference: The NH Library Trustees Association will hold its annual spring conference in Bedford on Monday, May 9, 2011.

 

The meeting was adjourned at 7:55 pm.

 

 

Respectfully submitted,

Patricia Barstow

Draft subject to approval