NESMITH LIBRARY BOARD OF TRUSTEES

Tuesday, January 12, 2010

Minutes

 

Present:  Chris Monterio, Chairman, Joan Griffin, Vice-Chairman, Mark Branoff, Treasurer, Mary Lee Underhill, Corresponding Secretary, Carl Heidenblad, Director, Diane Mayr and Lois Freeston, Assistant Directors.

Excused:  Anne Marie O’Neil, Norman Boutilette, and Carolyn Webber.

 

The meeting was called to order by Chris Monterio at 7:08 p.m.

 

MINUTES:  Mark Branoff noted that the New Hampshire Library Law mentioned on page two was incorrectly cited.  It should read,

 “RSA 202-A:11-b”.

The minutes were accepted as amended.

 

REPORTS:

 

FINANCE:  There was no report for December since the end-of-year report  is not complete.  That report will be reviewed next month.  As of November 30th, 91.67% of the year had elapsed and 85% of the budget had been spent.

 

DIRECTOR: 

Carl reported  

Statistics:  Circulation in December numbered 15,238 loans; a 7% increase over last year.  211,294 items were circulated in 2009, a 5.4% increase over 2008.  There were 499 Internet users; more than in November, but fewer than last year when Internet use had an increased demand due to the ice storm. There were 5,671 visitors recorded by the people counter.  Fewer people visited the Library on Sundays in December.

 

Building: Sally D’Angelo is working on suggestions for space layout in the workroom area.

Lighting: Changes must be made in the lighting and ceiling over the circulation desk.

Boiler:  Three burner tubes in the boiler need to be replaced.

Technology: One Communications will change the phones back to POTS service.  The Follett software installation has been delayed

 

 

EXISTING BUSINESS

2010 budget:  Copies of the new budget were given to the Trustees.

 

Trustees:  MOTION  was made by Mark  and seconded

That the Board elect J Gross posthumously as TRUSTEE EMERITUS.

The motion passed unanimously.

There was discussion regarding honoring other trustees and further discussion of the four vacancies that will be available on the Board in March.

 

Director’s Evaluation: 

MOTION was made by Chris and seconded that the Board ENTER non-public session in accordance with RSA 91-A:3

Chris polled the Board:  Mark, “yes”; Joan, “yes”; Mary Lee, “yes”.

 

After discussing the compilation of responses submitted by the members,

MOTION was made by Chris and seconded that the Board EXIT the non-public session.  Chris polled the Board:  Mark, “yes”; Joan, “yes”; Mary Lee, “yes”.

 

ANNOUNCEMENTS:

The next Trustees’ Meeting will be held February 9, 2010 at 7 p.m.

The Winter Book Sale will be held on Saturday, February 6, 2010.

The meeting adjourned at 8:05.

 

 

Respectfully submitted,

Mary Lee Underhill

Draft subject to approval