NESMITH LIBRARY BOARD OF TRUSTEES
Tuesday, April 13, 2010
Present: TRUSTEES--Mark Branoff, Norman Boutillette, Carolyn Webber, Mary Lee Underhill, Patricia Barstow DIRECTORS--Carl Heidenblad, Lois Freeston, Diane Mayr
Excused: Anne Marie O’Neil.
Since the Board was without a chairman (given the terms for Chris Monterio and Joan Griffin expired) Mary Lee made the MOTION
THAT Mark Branoff serve as Chairman pro tempore for the meeting.
The motion was seconded and passed unanimously.
Mark meeting was called to order at 7:10 p.m.
Patricia Barstow was introduced as a newly-elected Trustee. Patricia was elected to both the two-year and the three-year terms. She gave the Board a copy of her letter to the Selectmen in which she informed them of her choice to decline the two-year term and accept the three-year term. Norman and Mary Lee were re-elected for three-year terms.
MINUTES: The minutes were accepted with the following amendment on page two:
That Norman Boutilette’s name be added to those who were polled to both ENTER and EXIT the non-public session.
FINANCE: Mark reported that 24% of the budget was spent at the end of the fist quarter (25% of the year).
DIRECTOR: Carl reported that:
Technology: The Follett Software automated upgrade was completed
and the staff are being trained on the changes.
Carl made a power-point presentation explaining the new Webpage and its convenient access for the patrons. The catalog includes Destiny Quest which gives information on availability, content and author notes including the “TOP 10 BOOKS”,”RESOURCE LISTS”, and “NEW ARRIVALS”. Patrons can check their own accounts: books borrowed, date due, etc. and renew or hold items.
There was discussion regarding an information sheet to assist users and the possibility of a demonstration at the Strawberry Festival.
Building: Carl displayed a proposed layout for the space allocation for the 16 staff who work in the technical area. He is planning to “free up” the Director’s Office.
Statistics: Circulation for the
first quarter of 2010 was almost 3% higher than last year. Total registrations
are fewer due to the removal of accounts that have expired or have been
inactive. The Internet continues to have heavy usage.
In March 17,502 items were loaned; 843 used the Internet; there were 6,781 visitors (488 on Sundays).
The “Big Read” The NH Library Program recommending the reading and discussion of TO KILL A MOCKINGBIRG was not well attended, but interest and loans were high!
ELECTION OF OFFICERS FOR 2010-2011
There was consensus that nominations be made for a full slate of officers and one ballot be cast by the secretary.
Nominations were made and seconded for the following:\
Chairman Mark Branoff
Vice-chairman Carolyn Webber
Treasurer Norman Boutillette
Assistant Treasurer Mary Lee Underhill
Secretary Patricia Barstow
Corresponding sec’y Anne-Marie O’Neil
(pending her acceptance)
The Secretary cast one ballot. All members agreed to the slate.
The PERSONNEL COMMITTEE will consist of
Carolyn Webber, Patricia Barstow and Mary Lee Underhill.
The FINANCE COMMITTEE will consist of Norman Boutillette,
Mary Lee, and Carl.
TRUSTEE VACANCY: There is still a 2-year vacancy on the Board.
The members discussed possible candidates and will invite any to the next meeting.
NEW POLICY: The staff realized the need for a policy to guide the borrowing of Library equipment. A proposed policy was distributed which includes an agreement form for the borrower. A vote for adoption of this Equipment borrowing Policy will be made next month.
OTHER: There was discussion about the ANNUAL APPRECIATION DINNER FOR STAFF as well as a social for the out-going trustees. Discussion will continue in May.
The Volunteer Appreciation will be held Thursday, April 14 from 2 to 4 p.m.
The NHLTA Conference will be at the Sheraton in Portsmouth on May 3rd from 8 a.m. to 4 p.m.
Next Trustee Meeting: Tuesday, May 11 at 7 p.m.
Strawberry Festival, Saturday, June 5.
The meeting adjourned at 9:05 p.m.
Mary Lee Underhill
Draft subject to approval