NESMITH LIBRARY BOARD OF TRUSTEES

Tuesday, November 10, 2009

Minutes

Present:  Chris Monterio, Chairman, Joan Griffin, Vice-Chairman, Mark Branoff, Treasurer, Mary Lee Underhill. Corresponding Secretary, Anne Marie O’Neil. Carolyn Webber, Norman Boutilette, Carl Heidenblad, Director, and Diane Mayr  and Lois Freeston, Assistant Directors

The meeting was called to order by Chris Monterio at 7:07 p.m.

MINUTES:  The minutes of the September meeting omitted a portion of the motion under “EXISTING BUSINESS, Interim Trustee” which said

“MOTION was made by Mark Branoff and seconded that:

The Board recommends to the Board of Selectmen that Norman Boutilette

Be appointed”……

The minutes were accepted as amended.

TRUSTEE DATA:  The Board reviewed and accepted the new listing of Trustee postal mail and e-mail addresses and phone numbers.

REPORTS:

FINANCE:  Mark reported that 78 of the budget was spent by the end of October—(83 1/3% of the year.) There was discussion and clarification of line item expenses: electronic cataloguing and software.

DIRECTOR: 

Carl reported that

Circulation in October numbered 16,788 loans.  There were 561 Internet users, and 6,353 visitors recorded by the people counter..

He will ask Sally D’Angelo to make recommendations for space layout in the workroom area.

fios/fast technology has been installed. Carl said there will clearly be significant savings and performance is already proven to be equivalent or superior to the previous setup.

EXISTING BUSINESS

2010 Budget:

The budget will be affected by the forecast for increased health insurance

carpeting  Carl discussed the bids, the increase in cost relative to moving shelving for the laying of the carpet, and the probable closing of the library for a couple of days.

NEW BUSINESS

2010 holiday schedule Carl presented a proposed schedule for 2010 holidays which is quite similar to this year’s schedule.

MOTION was made by Anne Marie and seconded that:

                   Saturday, July 3^rd be a non-paid holiday.

          The motion passed unanimously.

Signage

FLOW asked the Board to approve their request to the Town to install a marquee at the bottom of Fellows Road to advertise Library functions, FLOW activities, other Community groups, and Town-sponsored events.

The Board supports the request.

ANNOUNCEMENTS:

The Teen Advisory Board will hold their annual bake sale on Saturday,

November 21^st.  They are currently collecting food for Shepherd’s Pantry.

The next Trustees’Meeting will be held December 8, at 7 p.m.

The meeting adjourned at 8:15.

Respectfully submitted,

Mary Lee Underhill

Draft subject to approval