NESMITH LIBRARY BOARD OF TRUSTEES

Tuesday, May 12, 2009

Minutes

Present:  Chris Monterio, Chairman; Joan Griffin, Vice-Chairman, Mark Branoff, Treasurer; Wendy Keller, Recording Secretary; Mary Lee Underhill, Corresponding Secretary;  Anne Marie O’Neil ; Carolyn Webber; Carl Heidenblad, Director; Lois Freeston, Assistant Director; Diane Mayr, Assistant Director.

Call to Order: The meeting was called to order by Chris Monterio, Chairman, at 7:10 p.m.

Minutes: The minutes of the April 14^th meeting were approved with amendments.

Correspondence: None

Reports:

Financial—33% of the year has elapsed and we had spent 33% of the operating budget.

Nesmith Library Directors Report, May 2009

Building and property maintenance. 

• HVAC systems have been causing problems with unanticipated but necessary expenditures.
• Painting Bids were due today and were opened at the meeting. There were two bids, one from Bill Johnson Contracting with a bid of $36,000 for painting and $1200 for carpentry work. The second was from Rick Nelson Contracting for $48,650 with no bid for carpentry work. Carl will review the bids with Al Barlow from the Town and the finance committee.

Technology.

• Carl reported that he would like to hire a firm called Computer Networking Services at a cost of $1700 to map out our network and serve as a back-up for future system assistance. This expenditure is within the Director’s authorization.

Other items:

• Shelving in the Young Adult area—Carl has recommended a purchase of shelving from Tucker at a cost of $2027 to be coordinated with a future donation from F.L.O.W. MOTION: Mary Lee recommended that the Board authorize the Director to purchase the shelving. The motion was seconded and passed unanimously.
• Sunday Staffing—The personnel committee has met and recommended to the Board to hire Susannah Maher for this position. A vote was taken and passed unanimously.

Overview.

• Circulation.   April 2008-16,551; April 2009—17,118—This is a 3.45% increase from the previous year.

·        Registration.    There were 55 new registrations in April. 

·        Internet uses.  594 uses in April 2009 vs 716 in April 2008. 

·         People Counter.  7231 visits were counted in April 2009.   (Currently, the counter is not functioning correctly and a replacement is on order.)

·         Statistics— In April collection size totaled 82,836 volumes; Volunteer hours were 91.

Unfinished Business

Director’s Annual Review--Executive Session: Chris polled the members—all agreed to go into executive session to discuss a personnel matter.

At the end of the session Chris polled all the members to exit the session.

Announcements:

• Garden Club, memorial tree—

• Trustees Meeting: Tuesday,  June 9, 2009 at 7:00 p.m.

Respectfully submitted,

Wendy Keller, Recording Secretary

Draft Subject to Approval