NESMITH LIBRARY BOARD OF TRUSTEES

Tuesday, March 17, 2009

Minutes

Present:  Joan Griffin, Chairman; Mary Lee Underhill, Vice-Chairman, Mark Branoff, Treasurer; Chris Monterio, Assistant Treasurer, Anne Marie O’Neil, Corresponding Secretary, Carl Heidenblad, Director; Lois Freeston, Assistant Director. Carolyn Webber and Wendy Keller were excused.

Call to Order: The meeting was called to order by Joan Griffin, Chairman, at 7:05 p.m.

Minutes: The minutes of the February  9th meeting were approved.

Correspondence: None

Reports:

Financial—There is no report from the Town YTD as of yet.

Nesmith Library Directors Report, March 2009

Overview.

• Circulation.   February 2009 – 16,265 up from   15,968 February 2008 .

·         Registration.    There were 46 new registrations in February. 

·         Internet uses.  689 uses in February 2009 vs. 574 in February 2008. 

·         People Counter.  5824 visits were counted in February 2009. 

·         Sunday usage.   There were 406 visits in February compared to 480 visits in February, 2008. 

Building and property maintenance. 

• Duct cleaning--  Complete.
• Painting bid ad to go to the Windham Independent—proposals due by 5/12/09 @ 2:00 p.m.

Budget.

• Passed. 

Technology.

• Looking into FIOS.  Four times faster than the current system. There’s a possibility of piggybacking on town connection—which will save money.

Other items:

• Sunday Personnel--Looking to staff one additional person—position will be advertised in the Windham Independent—also posted for one week in the library.
• One staff member is out on temporary medical leave.
• Personnel committee to meet.

Unfinished Business

·        Hudson NH is in the process of building a new library. To assist our neighbors during this period  we discussed the idea for the Nesmith Library to issue a temporary library

card to Hudson residents. Motion: Anne Marie O’Neil moved to authorize this policy; motion was seconded and was carried unanimously.

·        Strategic Planning Committee—The survey has been refined—and publicity is underway.

·        Library Credit Card Policy— Mark presented the draft credit card policy.

·        Staff party—Possibility of scheduling for every other year—Carl will take a quick survey as to what employees would like.

·        Director’s annual review—mailed to the Board today.

·        Staff evaluations—these were completed today.

·        Election of Officers—MOTION: Anne-Marie O’Neil moved that this be tabled until next month. The motion was seconded and carried unanimously.

Announcements

·  Trustees’ Meeting—Tuesday, April 14th at 7:00 p.m.

·  ADJOURNED:  The meeting was adjourned at 7:45 pm

Respectfully submitted,

Anne Marie O’Neil

Wendy Keller, Recording Secretary

Draft Subject to Approval