NESMITH LIBRARY BOARD OF TRUSTEES

Tuesday, June 9, 2009

Minutes

Present:  Chris Monterio, Chairman; Joan Griffin, Vice-Chairman, Mark Branoff, Treasurer; Wendy Keller, Recording Secretary;  Anne Marie O’Neil ; Carolyn Webber; Carl Heidenblad, Director; Lois Freeston, Assistant Director; Diane Mayr, Assistant Director. Mary Lee Underhill, Corresponding Secretary was excused.

Call to Order: The meeting was called to order by Chris Monterio, Chairman, at 7:12 p.m.

Minutes: The minutes of the May 12th meeting were approved.

Correspondence: None

Reports:

Financial—41% of the year has elapsed and we had spent 41% of the operating budget.

Nesmith Library Directors Report, June 2009

Building and property maintenance. 

• Painting Bids have been reviewed. Bill Johnson’s is the low bid of 36K  plus $1200 for carpentry work. Carolyn Webber moved that we accept this bid with on condition that Certificates of Insurance are properly filed. The motion was seconded and passed unanimously.

Technology.

• Nothing new to report.

Other items:

·         Shelving in the Young Adult area—The shelving has been ordered.

Overview.

• Circulation.   May 2008—15,991 May 2009—16,863 April 2008-16,551;—This is an 11% increase from the previous year.

·        Registration.    There were 30 new registrations in April. 

·        Internet uses.  588 uses in May 2009 vs 615 in May 2009 

·         People Counter.     (Currently, the counter is not functioning correctly and a replacement is on order.)

·         Statistics— In May collection size totaled 83,042 volumes; Volunteer hours were 74.5

Unfinished Business—Strategic Planning--Wendy Keller reported that 120 surveys had been completed, either on-line or on paper. It was suggested that we keep the survey open until the end of June, to allow for a push toward getting a higher response.

New Business—Carl brought up the subject of non resident user fees, which currently stand at $50.   A review of neighboring towns found a variety of fees. In order to bring the fees in line with a Windham resident’s share a Carolyn Webber moved that we increase these fees to $75.00 which will be charged upon the cardholder’s renewal. The motion was seconded and passed unanimously

Announcements

• Trustees Meeting: Tuesday,  August 11, 2009 at 7:00 p.m.

Respectfully submitted,

Wendy Keller, Recording Secretary

Draft Subject to Approval