NESMITH LIBRARY BOARD OF TRUSTEES

Tuesday, February 11, 2009

Minutes

Present:  Joan Griffin, Chairman; Mary Lee Underhill, Vice-Chairman, Mark Branoff, Treasurer; Wendy Keller, Secretary, Chris Monterio, Assistant Treasurer, Anne Marie O’Neil, Corresponding Secretary, Carl Heidenblad, Director; Lois Freeston, Assistant Director. Carolyn Webber was excused.

Call to Order: The meeting was called to order by Joan Griffin, Chairman, at 7:05 p.m.

Minutes: The minutes of the January 13, 2009 meeting were approved.

Correspondence: We received a card dated October 22, 2008 from Pat Skinner thanking the Board for the honor of bestowing her with the  Trustee Emeritus Award last September.

Reports:

Financial—There is no report from the Town YTD as of yet. However, for the 2008 year we spent 99% of our budget.

Nesmith Library Directors Report, February 2009

Overview.

• Circulation.   The library begins the new year with circulation identical to the previous year, loaning 15,557 items during January. 

·         Registration.    There were 61 new registrations in January. 

·         Internet uses.  550 uses in January 2009 vs 651 in January 2008. 

·         People Counter.  5959 visits were counted in January 2009. 

·         Sunday usage.   There were 328 visits in January compared to 389 visits in January, 2008. 

·      Statistics.  Volunteer Hours totaled 76 hours. Our collection size totals 81,691 volumes.

Building and property maintenance. 

• NE Mechanical.  Repair and maintenance contract.
• Duct cleaning. Carl has received a quote of $1800 to perform a complete cleaning of the library’s ductwork. An air sample has also been taken to check for other types of pollutants.
• Ice and Snow removal. All involved have made a special effort to keep our walkways safe especially in difficult winter conditions.

Budget.

• Deliberative Session was held on Saturday, February 7, 2009.

Technology.

• Nothing new to report.

Other items:

• Nesmith Library Volunteers were recognized (as a group) as the Town’s volunteer of the year at deliberative session.

Unfinished Business

·        Strategic Planning Committee—The survey will be launched April 6^th and will run through the Strawberry Festival. The committee’s next meeting will be held on Tuesday, February 17^th at 5:30 p.m.  Wendy Keller is authorized to spend the money necessary to purchase Survey Monkey’s graphics package.

New Business

·        Library Credit Card Policy— Mark and Chris are in the process of drafting a policy and procedures necessary prior to submitting a proposal to the Board.

·        March Election for Trustees—Wendy Keller and Carolyn Webber have signed up to run for re-election.

·        Board Officers for next year—Joan asked Board members to think about which positions they may be willing to serve for the coming year.

·        Staff Appreciation Party—possible dates of Friday, April 17^th or May 15^th, 2009—Carl will poll the staff to find out what type of function they would most appreciate

Announcements

·  Trustees’ Meeting—Tuesday, March 17th at 7:00 p.m.

·  ADJOURNED:  The meeting was adjourned at 7:55 pm

Respectfully submitted,

Wendy Keller, Recording Secretary

Draft Subject to Approval