NESMITH LIBRARY BOARD OF TRUSTEES

Tuesday, October 14, 2008

Minutes

Present:  Joan Griffin, Chairman; Mary Lee Underhill, Vice-Chairman; Mark Branoff, Treasurer; Wendy Keller, Secretary, Carolyn Webber; Anne Marie O’Neil, Carl Heidenblad, Director; Diane Mayr, Assistant Director, Lois Freeston, Assistant Director. Chris Monterio was absent.

Call to Order: The meeting was called to order by Joan Griffin, Chairman, at 6:05 p.m.

Minutes: The minutes of the September 9, 2008 meeting were approved.

Correspondence: None

Reports:

Financial—Three quarters of the year has elapsed—we have spent 74% of the budget.

Director’s-- Nesmith Library Directors Report, October 2008

Overview.

• Circulation.   In September 16,788 items were loaned, a 15% increase from the previous September.  For the year to date, at the end of September Nesmith loaned 153,480 items this year compared with 139,469 items the previous year! 

·         Registration.    There were 53 new registrations in September. 

·         Internet uses.  661 uses in September, 2008 vs 581 in September, 2007. 

·         People Counter.  6031 visits were counted in September.

·         Sunday usage.   There were 467 visits in September compared to 401 visits in September, 2007.

Statistics—Our collection size totaled 80,502 items. Volunteer hours were 89.4 hours.

Procedural Change.

• Library Cards.   The staff will continue to work educate the public in our push to  require customers to use their library cards to “check out” materials.  We intend to publicize this procedural change during the last quarter of the year.  We will promote this using the AlA’s smartest card campaign materials.

Building and property maintenance. 

• HVAC report.  Very much the same as last month.  Still waiting for parts for the economizer.
• Painting / Carpeting.

Budget.

• Meeting with D. Sullivan on Friday, 10-17-08.  3 p.m.?

Technology.

• We have received the replacement machine for our current Internet “server” machine which is 6 years old.  We hope to install in the very near future.

Other items:

·        The most recent American Public Library ratings (HAPLR) were released earlier this month.  In NH, for libraries serving communities of more than 10,000 persons, only the Nesmith Library and 6 other libraries were ranked at 700 (1000 is the highest possible score) or higher.  

• READS Award of Excellence. 

Diane Mayr has been nominated for this award and which will be presented on October 24^th at the READS meeting.  Stay tuned for further news!

• Company Credit Card—some vendors will not take Purchase Orders and need a credit card to place an order. Carl will check with Dave Sullivan on town usage of credit cards.
• F.L.O.W Gifts—discussion to formally accept and publish F.L.O.W gifts of property, shelving and electrical work. A vote will be taken next month.
• Painting and Carpeting. Little progress has been made with painting due to the wet summer. However, we have 5 years to use the monies. It is hoped that painting of the building will be done next summer and the drafts and bids for carpet tiles can be completed by Dec. 2009.

Unfinished Business

·         Strategic Planning Committee—The committee is chaired by Wendy Keller and has met for the first time. MOTION: Carolyn Webber moved that per our By-Laws this committee be recognized as an ad hoc committee. The motion was seconded and approved.

·         Personnel Committee Report—Executive Session. Joan Griffin polled the Trustees. Everyone was in agreement. The session began at 6:30 p.m. and ended at 6:40 when the chair polled the Trustees to end the session. The Board of Trustees approved the three recommendations of the director.

·         CIP Committee—Carl and Joan met with the committee on October 2^nd.

Announcements

·  Trustees Emeritus Award 7:00 p.m. tonight

·  Trustees’ Meeting—Tuesday, November 18, 2008.

·  ADJOURNED:  The meeting was adjourned at 6:45 pm

Respectfully submitted,

Wendy Keller, Recording Secretary

Draft Subject to Approval