NESMITH LIBRARY BOARD OF TRUSTEES
Tuesday, September 9, 2008
Present: Joan Griffin,
Chairman; Mary Lee Underhill, Vice-Chairman; Mark Branoff, Treasurer; Carolyn
Webber; Anne Marie O’Neil, Carl Heidenblad, Director; Diane Mayr, Assistant
Director, Lois Freeston, Assistant Director. Wendy Keller and Chris Monterio
Call to Order: The meeting was
called to order by Joan Griffin, Chairman, at 7:05 p.m.
Minutes: The minutes of the
August 12, 2008 meeting were approved.
Financial—Two-Thirds of the year has elapsed—we have spent 65% of the budget.
Carl presented his report for September.
- Circulation-- In August 17,602 items were loaned, a 3.6% increase from the
previous August. For the year to date, at the end of August Nesmith loaned
136,692 items this year compared with 124,869 items the previous year! For
the year to date the library has averaged 17,000 items loaned every month!
- Registration-- There were 64 new registrations in August.
623 uses in August.
7524 visits were counted in August.
There were 382 visits in August compared to 386 visits in August, 2007.
Our collection size totaled 80,014 items.
Volunteer hours were 90.7.
- Library Cards. The
staff has been discussing a number of issues regarding circulation. There is
a consensus that it is becoming increasingly necessary to require customers to
use their library cards to “check out” materials. We will publicize this
procedural change during the last quarter of the year and promote it using
the ALA’s smartest card campaign materials.
Building and property
- On August 24th
there was a town wide power outage. Following that outage, our AC unit failed
to operate, and technicians found that the main controlling circuit board had
been severely damaged. It appears likely that a lightning strike or large
power surge damaged the board. Carrier had difficulty finding a replacement
board. That board was received and replaced, as well as many other items in
the control circuit. The AC is running more normally now, but still needs
attention to get the cooling output balanced as right now the library is
running quite cool, and areas such as the children’s room do not seem to
respond to thermostats properly.
Denron is convinced that this damage could only have been caused by a huge power
surge or a lightning strike. We will file a claim with insurance for this
damage. Invoices have not been received yet.
- Eric Delong and Carl
installed new switches on 9-2-08.
- F.L.O.W. graciously extended an invitation for the
awards to be presented at their yearly celebration on Sept 25th. It
was decided instead that the awards will be presented at the Library during
our October 14th meeting.
- Strategic Planning Committee Brochure—Wendy Keller has
agreed to chair the committee and will recruit volunteers. There was a general
discussion on the methods needed for approval by the Board.
- Update on Volunteer Award—Carolyn will contact Dave
Sullivan and keep the board posted.
Budget—draft discussion and explanation.
Personnel Committee will meet September 17th at 4 p.m.
Margaret Donovan Donations--$785.00 received to date, family has
requested that monies be used to purchase children’s books.
- Fund-Raising—Discussion of issues raising money in an
uncertain economic period. Importance of keeping the public informed through
strategic planning and publicity.
Discussion of possible professional
fund raiser to speak and begin project for 2009/2010.
- Company Credit Card—some
vendors will not take Purchase Orders and need a credit card to place an
order. Carl will check with Dave Sullivan on town usage of credit cards.
- F.L.O.W Gifts—discussion
to formally accept and publish F.L.O.W gifts of property, shelving and
electrical work. A vote will be taken next month.
- Painting and Carpeting.
Little progress has been made with painting due to the wet summer. However, we
have 5 years to use the monies. It is hoped that painting of the building will
be done next summer and the drafts and bids for carpet tiles can be completed
by Dec. 2009.
Trustees’ Meeting—Tuesday, October 14, 2008 6:00 p.m. Trustees
Emeritus Award 7:00 p.m.
ADJOURNED: The meeting was
adjourned at 8:50 pm
Anne Marie O’Neil
Wendy Keller, Recording
Draft Subject to Approval