NESMITH LIBRARY BOARD OF TRUSTEES
Tuesday, January 8, 2008
Present: Joan Griffin, Chairman; Mary Lee Underhill, Vice-Chairman; Mark Branoff, Assistant Treasurer; Chris Monterio, Treasurer; J. Gross, Wendy Keller, Recording Secretary; Carl Heidenblad, Director; Lois Freeston, Assistant Director; Diane Mayr, Assistant Director. Pat Skinner, Corresponding Secretary was excused.
Call to Order: The meeting was called to order by Joan Griffin, Chairman, at 7:10 p.m.
Minutes: The minutes of the December 11, 2007 meeting were approved.
Financial—There is no report from the Town YTD as of yet.
Director’s-- Carl presented his monthly report for December 2007.
· Circulation--- As of the end of December 181,349 items had been loaned compared with 176,713 items the previous year. This is a 2.5% increase. In 2007, we had 6 months with 15,000 items or greater circulation. In 2006 and 2005 we had only 3 months that exceeded 15,000 items, and only one in 2004. Additionally, both September and November 2007 exceeded 14,500 circulations.
· Registration--- There were 650 new registrations in 2007.
· Internet uses--- 520 uses in December. There were 1297 more uses in 2007 compared to 2006.
· People Counter--- The people counter broke on December 8th. There were several days without a good count. The unit has been repaired. Never the less, our overall count was very similar to 2006.
· Sunday Usage--- January through December 2006: 3671 visits; January through December 2007: 4470 visits.
· Statistics—for December we had 75.97 volunteer hours. Our collection size totaled 79,680 items.
Building and property maintenance.
· Book Drop---Jerry Croteau has removed the interior book drop creating more office space.
· Shelving---I have received a quote from Tucker Library Interiors to add two pieces of shelving within the children’s library. I am proposing that we eliminate the OPAC/ game computer table. Tuckers quote includes OPAC stands. The quote also includes slat wall display end panels for the adult area. Childrens’ Room shelves would cost $3588. OPAC stands would cost $1378. End panels for the adult section would cost $5621. I would like to see if the FLOW will assist us with this. I am still waiting to hear from FLOW.
CIP--- The committee has funded the deferred maintenance side as recommended in our request categorizing them as Class II – Necessary. Funding was scheduled as follows:
· 2008--- $70,000 for exterior painting and interior lighting
· 2009-- $95,000 for interior painting and one half carpeting;
· 2010-- $50,000 for remaining carpet and telephone and data upgrades.
· However the CIP categorized the expansion project as Class V (premature) with no funding. The CIP committee recommends that design and construction work on a library addition be put on hold until the impact of the new media center at WHS can be fully realized. Carl will forward the entire report for our review.
· By-Law Committee Report/Vote—The Board reviewed the final changes proposed by the committee. J. Gross moved that we accept the changes and approve these By-Laws which will go into effect on March 11, 2008. The motion was seconded and approved by a vote of 6-0.
· Building Committee Chairman—the Board discussed the importance of appointing a Chairman. Candidates were discussed and will be approached in the near future.
· New Trustees come March. The Board discussed which terms are expiring. We will have to fill one 1 year term and 2 three year terms. Several candidates were recommended. Various members of the Board will contact them. The filing date is from Wednesday January 23 through Friday January 31st 2008.
· Joan Griffin suggested that we begin a public relations effort to highlight our library’s
facilities and activities by asking patrons, trustees and staff to submit articles featuring a variety of subjects to publish in the Windham Independent. Wendy Keller volunteered to head up this project.
· Trustees’ Meeting—Tuesday, February 12th at 7 p.m.
ADJOURNED: The meeting adjourned at 8:45 pm
Wendy Keller, Recording Secretary
Draft Subject to Approval