NESMITH LIBRARY BOARD OF TRUSTEES

Tuesday, October 9, 2007

Minutes

 

Present:  Joan Griffin, Chairman; Mary Lee Underhill, Vice-Chairman; Chris Monterio, Treasurer; Mark Branoff, Assistant Treasurer; Wendy Keller, Recording Secretary; Lisa Thornton, F.L.O.W. Liason; Carl Heidenblad, Director; Lois  Freeston, Assistant Director; Diane Mayr, Assistant Director. J Gross attended as guest.  Pat Skinner, Corresponding Secretary was excused.

 

Call to Order: The meeting was called to order by Joan Griffin, Chairman, at 7:10 p.m.

Minutes: The minutes of the September 11, 2007 meeting were approved.

Correspondence: Thank you notes were sent to Peter Griffin and Shirley Beaulieu for their participation in the Tenth Anniversary Celebration.

Reports:

Financial—No report

 Director-- Carl presented his monthly report for November 2007.

Overview.

 

·        Circulation.   As of the end of September 139,461 items had been loaned compared with 133,521 items the previous year. September’s circulation of 14,600 items was a 10.5% increase compared to September 06.

·        Registration.    There have been 535 new registrations so far this year.

·        Internet uses.  581 uses in September.  Interestingly – for the year to date there have been 1028 more uses than for the same period last year.

·        People Counter.  Traffic continues to increase. With 2,501 more visits this year than last (for the same time period ending September 30.)

 

Condensed Breakdown

 

Collection

% of circulation

%of collection

Books (adult and youth)

 

66975

73%

 

83%

 

Video

 

 

1938

8%

 

2%

 

J video

 

 

1920

5%

 

2%

 

Audio

 

 

3473

9%

 

4%

 

Magazines

 

 

5334

4%

 

7%

 

Temp & VF

 

 

153

1%

 

1%

 

 

 

 

 

 

 

 

 

Total

 

 

79793

100%

 

100%

 

 

 

 

Building and property maintenance. 

 

 

Other

 

 

Committee Reports

·  F.L.O.W. The next meeting will be held  October 17th in conjunction with an open house to recruit members to help with the Strawberry Festival.  Lisa Thornton has been appointed President of  F.L.O.W.

·  Building Expansion Committee

·        The library’s CIP report was submitted on 8/13/07 and Carl attended the workshop on 9/20/07. 

·     Board discussed some options including the importance of naming a chairman, setting a target date, fund raising, publicity and marketing.  We are targeting a building completion date of 2011.

·     We will invite the Building Expansion Committee to our next Board Meeting.

 

 Statistics:  For the month of September we had 90.7 volunteer hours. Our collection  size totals 79,820 items.

 

Unfinished Business:

·          Status of performance reviews—the process is on-going. The personnel sub-committee will meet within the next 2 weeks to discuss this and some other matters.

·        Committee to review by-laws—The committee met  on Tuesday October 2, 2007 and will meet again on October 23rd.

  Announcements

·  Trustees’ Meeting-- Tuesday November 13th at 7 p.m.

 

ADJOURNED:  The meeting adjourned at 9:30 pm

 

 

Respectfully submitted,

Wendy Keller, Recording Secretary

Draft Subject to Approval