NESMITH LIBRARY BOARD OF TRUSTEES

Tuesday, February 20, 2007

Minutes

Present: Mary Lee Underhill, Chairman; Joan Griffin, Vice-Chairman; Mark Branoff, Assistant Treasurer; Wendy Keller, Recording Secretary; Lisa Thornton, Member; Carl Heidenblad, Director; Diane Mayr and Lois Freeston, Assistant Directors. Pat Skinner and Chris Monterio were excused.

Call to Order: The meeting was called to order by Mary Lee Underhill,  Chairman, at 7:15 p.m.

Non-Public Session:  A motion was made by Joan Griffin that the trustees move to a non-public session under RSA 91-A:3. The motion was seconded. Mary    

Lee polled the trustees—all were in favor. A motion was made by Wendy Keller to exit the non-public session. Mary Lee polled the trustees—all were in favor.

Minutes: The minutes for the January 9^th, 2007 were approved with minor changes. Correspondence: None

REPORTS:

Financial:  Mark Branoff, assistant treasurer reported that at the end of 2006 97% of the 06 budget was spent. Next month’s report will show the 07 budget    

plus January and February expended figures.

Director:  Carl presented his monthly report for February 2007

Weather Closing—Carl had previously notified the board that due to unsafe conditions, the library was closed on Wednesday, February, 14^th.

Overview

·                Circulation:   January 2007 circulation was up by 13.2% from January 2006, an increase of 1800 loans.

·         Registration:  There were 35 new registrations during January.

·                Internet uses:  Increased by 46% from the previous January!!!  And of course, this speaks only to those who use our equipment.  Many individuals bring their own

           laptops and use our wireless capability!

Building and Property Maintenance 

·                No major maintenance issues.  We have some minor ongoing HVAC issues.

Other

• The Northeast Document Conservation Center has an opening in their microfilming schedule in March.  We will bring the Windham Independents 1990 -1995 to them for microfilming.
• Slat walled display end-panels.  We’ll be requesting quotes on changing end- panels in the adult section to these slatwall type display panels.
• Computer kiosk.   We’re investigating the use of an older pc and flat screen monitor to provide a slide show of library information at the circulation desk.
• Staff training morning on 3/23 or 4/6?
• Town Safety Policy:

Motion: Mark Branoff moved that we adopt the Town Safety Policy. The motion was seconded and passed unanimously.

• PSNH rate increase. We were notified of a $172 monthly increase that was put in place after our 2007 budget was in place. The board discussed the possibility of an energy audit which Carl will look into.

o       Statistics: The month of  January showed there were 5562 visits to the library, 89.2 volunteer hours and the collection size totaled 78,932 items.

Committee Reports:

o       Building Expansion Committee:  Dennis Mires is revising his preliminary draft of the budget after input from the committee.  Next meeting is Tuesday March 6.

o        F.L.O.W. Lisa Thornton reported that a very successful first Winter Book Fair was held  on Feb 2-3.

o       The Windham Endowment for Community Advancement—Wendy Keller is on the recruitment committee which continues to meet during this phase.

Unfinished Business:

·        Trustee Openings—Three current trustees are on the March ballot--Mary Lee Underhill, Chris Monterio, and Joan Griffin.

·        Director’s Evaluation—will be done in March.

·        Alternate Trustees—The board discussed this possibility and will table action for now.

NEW BUSINESS:

·        Nesmith Library Tenth Anniversary Celebration—discussion on how we should celebrate the opening ten years ago this September. A tentative date of September 15^th was discussed. A committee of the staff, F.L.O.W., and Trustees will be formed.

                        ANNOUNCEMENTS:

Next Trustees Meeting: Tuesday, March 20th  at 7:00 p.m.

ADJOURNED:  The meeting adjourned at 8:50 pm

Respectfully submitted,

Wendy Keller, Recording Secretary

Draft Subject to Approval