NESMITH LIBRARY BOARD OF TRUSTEES

Tuesday, March 21, 2006

Minutes

Present: Mary Lee Underhill, V Chairman, Joan Griffin, Secretary, Pat Skinner, Corresponding Secretary, Chris Monterio, Treasurer, Carl Heidenblad, Director, Diane Mayr and Lois Freeston, Assistant Directors and new Trustees, Wendy Keller, Lisa Thornton and Mark Branoff.

Call to Order: The meeting was called to order by V Chairman Mary Lee Underhill at 7:05 pm

Minutes: The minutes for the February 14, 2006 were approved

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• Welcome: Mary Lee welcomed new Trustees Wendy Keller, Lisa Thornton and Mark Branoff to the Trustee Meeting.

Correspondence:

• Pat Skinner has received a thank you note from the Library Staff for the Trustee Buffet Dinner for the staff  on February 10, 2006
• A thank you note from Sharon Scannell to the Trustees.

REPORTS:

Financial:  Chris Monterio explained the new format of our financial reports to the

                   Trustees   17% of the budget has been spent through March.

Director:   Carl presented his monthly report for March 2006

·        Circulation: February’s circulation totaled 14, 268.  This was an increase of

·        4.5% over 2-2005

·        Sunday Circulation: The Sunday staffing will continue to be evaluated.

·        Registration:  At the end January the library was showing 8131 registered card holders

·        Statistics: Statistics for February showed that 14,268 items were circulated with 8,131 registered patrons; there were 5,768 visits to the library, 485 internet users and 89.83 volunteered hours.  Our collection size is 75,407

·        Public Service: PSNH has increased our budget plan from $1457 per month to $1809 per month.  We had budgeted $17,480 a 16.5% increase, PSNH’s increase was 24%.

·        Children’s Programming: Carl completed an analysis of the children’s programs of five different area libraries and found we were providing an excellent program to our children, giving them quality programming.

            Building and Property Maintenance:

·        Town Maintenance has repaired the flag pole which was recently damaged by a recent wind storm.

·        US Water will now be charging the library for water testing and reporting to NH Department of Environmental Services.

·        Several problems with the HVAC system are being looked at by Select Energy

·        Al Barlow is helping the library straighten out a billing problem with Riel Security.

Personnel:  Pat Skinner gave the personnel report on the meeting held on Wednesday,

March 15, 2006.  Carl has hired Kathy Duve to fill the position, of not more       than 18 hours per week, that was available.  At this time the Sunday staffing of 2 people is sufficient.

OLD BUSINESS:

            Warrant:  The Nesmith Library warrant article passed.   Thank you Windham voters!!

Internet Policy:  The internet policy has additional changes that were discussed this

                                         evening.  We will vote on the new policy at the April Trustee meeting.

NEW BUSINESS:

Election of Officers: The following slate of officers and committee members were elected by Trustees.

·        Chairman                                  Mary Lee Underhill

·        V Chairman                              Joan Griffin

·        Treasurer                                  Chris Monterio

·        Assistant Treasurer                   Mark Branoff

·        Corresponding Secretary          Pat Skinner

·        Recording Secretary                 Wendy Keller

Committee Membership:

·        FLOW  Liaison                        Lisa Thornton

·        Windham Endowment   (for Community Improvement) Sharon Scannell

·        Finance                                    Chris Monterio, Mark Branoff and Carl Heidenblad

·        Personnel                                 Pat Skinner, Wendy Keller, Mary Lee Underhill and

Joan Griffin

·        Building Expansion                    Wendy Keller, Lisa Thornton, and Mark Branoff

·        Paul Keller Memorial                Lisa Thornton, Joan Griffin and Carl Heidenblad

ANNOUNCEMENTS:

·        NHLTA Conference:    Wednesday, April 26, 2006 at the Grappone Center in

Concord   8 am to 4 pm

·        Library Trustees Meeting on Tuesday, April 11, 2006

ADJOURNED:  The meeting adjourned at 8:40 pm

Respectfully submitted,

Joan Griffin

Draft subject to approval