Nesmith Library Board Trustees Minutes

February 14, 2006



Present:   Mary Lee Underhill, Vice-Chair, Joan Griffin, Recording Secretary, Pat Skinner, Corresponding Secretary. Chris Monterio, Treasurer, Lorraine Bain and Rich Koeck, Members; Carl Heidenblad, Director, Diane Mayr and Lois Freeston, Assistant Directors, and Wendy Keller, Guest.

Sharon Scannell was excused.


Mary Lee called the meeting to order at 7:10 pm.


Minutes:   The minutes were approved as written.


Correspondence:   Thank you notes for the Staff Appreciation Dinner were received from Carl, Lois and John Freeston, and Carolyn and Hall Shea.



Financial:   Chris Monterio reported that figures are not available pending year-end closings and the budget approval in March.


Director:   Carl reported that:

·        January circulation was the best ever at 13,705. 

·        The staff training session with Steve Bolduc from Library Insight was postponed until Friday, March 3rd.  The Library will be closed that day.

·        There are two 20-hour positions available, and a Sunday position is open since Cynthia Saad has a new job and will no longer be available on Sundays.

·        New monitors have been purchased for most staff members, and their monitors have been rotated to public machines.

·        Carl’s statistics for January showed that 13,705 items were circulated, there were: 8,072 registered patrons 6,040 of whom visited the library, 372 internet users and 98.6 volunteered hours.  Our collection size is 75,189.


Committees:   Carl asked the personnel committee to meet with him at the close of this evening’s meeting.



Warrant: On Monday evening, February 13th the Selectmen voted to recommend Warrant Article 23 on the March Ballot. 

To see if the Town will vote to raise and appropriate the sum of $20,000 for the purpose of developing an architectural plan to expand the Nesmith Library and to authorize the withdrawal of $20,000 form the Nesmith Library Capital Reserve Fund created for this purpose.  Approval of this article will have no additional impact to the tax rate.





Personnel Policy Article XX: Tuition Reimbursement:   At last month’s meeting the trustees and Carl drafted an additional condition for tuition reimbursement.

MOTION:  was made by Joan Griffin and seconded that:

As part of the tuition reimbursement application form, he/she agrees to repayment of the tuition if he/she leaves Nesmith Library before 18 months from payment of the reimbursement.  In this situation, Nesmith Library reserves the right to withhold tuition reimbursement repayment from an employee’s last paycheck(s).

            The motion passed unanimously.


First Review:  Internet Policy:  Carl distributed and explained a revised version of the Public Internet Access and Appropriate Use Policy.  The trustees will review the deletions and additions and vote on the policy at the March meeting.



            Candidates’ night is Tuesday, February 21 at 7 pm in the Town Hall

            Town elections will be held on Tuesday, March 14

            The next meeting will be held on the THIRD Tuesday, March 21 at 7 pm.


Everyone expressed their gratitude to Lorraine Bain whose two-year term is over and to Rich Koeck who graciously filled in for Paul Keller for the last few months.



            MOTION:  was made by Joan Griffin and seconded:

That the trustees move to a non-public session under RSA 91-A:3

Mary Lee polled the trustees:  all were in favor.

            MOTION:  was made by Pat Skinner

That the trustees exit the public session.

            Mary Lee polled the trustees:  all were in favor.


ADJOURNED:   The meeting adjourned at 8:05 pm



Respectfully submitted,

Mary Lee Underhill

Draft subject to approval