Nesmith Library Board Trustee Minutes

March 15, 2005

Present :  Joan Griffin, Vice- Chair,  Sharon Scannell, Treasurer, Mary Lee Underhill, Recording Secretary,  Pat Skinner, Correspondence Secretary, Paul Keller, New Member, Carl Heidenblad, Director, Assistant Directors, Lois Freeston and Diane Mayr.   Lorraine Bain and Chris Monterio were excused.

The Vice-Chair, Joan Griffin, called the meeting to order at 7:12 pm and welcomed Paul Keller, the new trustee.

Minutes:  The minutes were approved as written.

REPORTS:

Financial:  Sharon Scannell reported that 12% of the 2005 budget was spent at the end of February (17% of the year).

Director:  Carl reported that there was a 27% increase in circulation over last February.

The Board discussed

• The unforeseen increase in both gas and electric bills since the budget was prepared.
• The need for new software and laser printers.  Carl has asked (TAC) the Technical Advisory Committee for consideration of the software and recommendations for the printers.
• The expired contract for HVAC.  Al Barlow is investigating the possibility of a town-wide contract.

MOTION:  was made by Pat Skinner and seconded

That we approve Carl’s recommendation to accept the Terminex bid of $2,500 for termite destruction!

The motion passed unanimously.

Carl’s statistics report for February showed that 13,658 items were circulated, there were 8,913 registered patrons, 6,463 people visited the library, 347 used the Internet, and volunteers contributed 107 hours.

COMMITTEES: 

There were no committee reports.

UNFINISHED BUSINESS:

Garden Club Grant:  Sharon submitted an application for a grant to improve the landscaping in front of the library.

Reception for Shirley:  On Sunday April 10 there will be a reception for Shirley Beaulieu who completed her term on the Board of Trustees and served as Chair last year.

NEW BUSINESS:

Election of Officers:  The following nominations were made, seconded and accepted:

Sharon Scannell for Chairman                                   Mary Lee Underhill for Vice-Chairman

Chris Monterio for Treasurer                                      Paul Keller for Assistant Treasurer

Pat Skinner for Corresponding Secretary                  Joan Griffin for Recording Secretary

The secretary cast one ballot for the slate of new officers.

Committees:  Membership on the two standing committees will be:

Finance: Chris Monterio and Paul Keller

Personnel:  Pat Skinner, Joan Griffin and Mary Lee Underhill

Schedule of Meetings: 

The Board accepted the proposed calendar.  Meetings will be held the second Tuesday of each month at 7 pm, except in March when it will meet the third Tuesday because of Town elections.  The Board will not meet in July.

Other: Carl said the Board will receive a draft of the Operation Plan soon.

ANNOUNCEMENTS

Next meeting of the Board, Tuesday, April 12 at 7 pm

Reception for Shirley Beaulieu Sunday, April 10 from 2- 4 in the Multi-Purpose Room

The meeting was adjourned at 8:32 pm.

Respectfully submitted,

Mary Lee Underhill

Draft subject to approval