Nesmith Library Board Trustee Minutes

November 9, 2004

Present:  Shirley Beaulieu, Chair, Joan Griffin, Vice-Chair, Sharon Scannell, Treasurer, Mary Lee Underhill, Recording Secretary, Pat Skinner, Correspondence Secretary, Lorraine Bain, Member, Carl Heidenblad, Director, Assistant Directors Lois Freeston and Diane Mayr.  Excused: Chris Monterio.

Guests:  J Gross, Nancy Colbert and Marcia Unger

Shirley called the meeting to order at 7:05 pm.

WINDHAM MASTER PLAN:

Nancy Colbert, Consultant for Taintor and Associates, presented the purpose, progress and further plans for the completion of the Windham Master Plan.  Phase I has just been completed.  A report has been prepared which focuses on facts:  the “Existing Conditions” of land, transportation, housing and community facilities in Town.  The report will be reviewed and revised and then Phase II will consist of recommendations, ranking of priorities, and cost estimates.  The Board was grateful for Nancy’s professional explanation of the numerous facets entailed in creating this plan and for her appreciation of the needs and role of the Library. 

WINDHAM HIGH SCHOOL BUILDING AND SITE COMMITTEE:

Marcia Unger reported on the meeting she, Carl and Mary Lee had with the Director and staff of the Kelley Library in Salem.  Director Eleanor Strang stressed the importance of complementing but not competing with the High School Library’s program and discussed the impact of high school students on the library in terms of staffing, services, technology, collections and parking.  It was a valuable experience.

Minutes:  The minutes of both the October 12th public meeting and non-public session were accepted as written.

REPORTS:

Director:  Carl submitted his written report and discussed the budget proposal, building and property maintenance, and the revised projections for Capital Improvements

MOTION:  was made by Mary Lee and seconded

That the Board accepts the update prepared by Carl and J Gross as requested by the C.I.P.

committee for potential costs of Projects Capital Improvements FY 2005 through 2012.

The motion passed with one abstention.

Statistics for October showed a continual increase:  there were 8,736 registered patrons, 7,520 people visited the library, 2,245 used the Internet, 11,724 items circulated, and volunteers contributed 100 hours.

Finance:  Sharon Scannell reported that 72% of the budget was spent as 83% of the year passed.

MOTION:  was made by Joan Griffin and seconded

That the Board approves $2,900 Tuition Reimbursement for Amy Mallett Yi-Ching Chen for her excellent course work toward her Masters in Library Science at Simmons College.

The motion passed unanimously.

NEW BUSINESS:

Carl presented proposed dates for holiday closings for 2005.

MOTION:  was made by Lorraine Bain and seconded

            That the Board accepts the calendar of holiday closings recommended by the Director.

The motion passed unanimously.

 

ANNOUNCEMENTS:

The Next Board meeting will be held on Tuesday, December 14th at 7 pm.

The Nesmith Library NEWS, prepared by Joyce Wilt, contains articles by Diane Mayr, Lori Morse, and Lois Freeston as well as dates to remember for upcoming events.

The meeting was adjourned at 9:37 pm.

Respectfully submitted,

Mary Lee Underhill, Recording Secretary

Draft subject to approval