Nesmith Library Board Trustee Minutes

September 14, 2004 

Present:  Shirley Beaulieu, Chair, Joan Griffin, Vice-Chair, Sharon Scannell, Treasurer, Mary Lee Underhill, Recording Secretary, Lorraine Bain, Member, Chris Monterio, Member, Carl Heidenblad, Director and Lois Freeston and Diane Mayr, Staff.   Excused: Pat Skinner, Correspondence Secretary.

Shirley called the meeting to order at 7:05 pm.

Minutes:  The minutes of the August 10^th meeting were accepted as written. 

REPORTS:

Director:  Carl submitted a written report and said that:

• Beginning Sunday, September 19, the Library will be open from 1 pm to 5 pm.  Three Windham residents have been hired as Sunday Library Associates:  Maureen Kingsley, Beth Davis and Cynthia Sadd.
• In August here were 8,631 registered patrons, 7,909 people visited the library, and there were 299 Internet users.  There were 14,176 items in Circulation in August:  20% more than last year due to the successful summer reading program.  There were 153 hours contributed by volunteers: 12% higher than last year thanks to Amy Mallet Yi-Chen, Volunteer Coordinator, and 28 generous volunteers. 
• Bids have been received from exterminators Bain and Terminex.  The bollard lights need repair.

Finance:  Sharon Scannell reported that less than 55% of the budget was spent in the first 67% of the year.  The Board discussed several line items, and the Budget Committee will schedule a meeting.

F.L.O.W:  Sharon Scannell, liaison to F.L.O.W. is working with the Board as they plan and schedule fall events.

NEW BUSINESS:

Staff:  The Board discussed ways to show the staff the Board’s appreciation.

NON-PUBLIC SESSION:

MOTION:  was made by Mary Lee and seconded.

            That the Board enters a Non-public session in accordance with RSA 91-A:3.

Shirley polled the Board: all were in favor.

MOTION:  was made by Sharon Scannell and seconded.

            That the Board exits the Non-public session.

Shirley polled the Board: all were in favor.

Action taken:  The Board approved the recommendation of Director Carl Heidenblad and the Personnel Committee that Diane Mayr and Lois Freestone be appointed Co-Assistant Directors effective September l, 2004.

ANNOUNCEMENTS:

The Next Board meeting will be held on Tuesday, October 12 at 7 pm.

 The meeting was adjourned at 8:50 pm.

 Respectfully submitted,

Mary Lee Underhill, Recording Secretary

Draft subject to approval