Nesmith Library Board Trustee Minutes

June 15, 2004

Present: Shirley Beaulieu, Chair, Joan Griffin, Vice-Chair, Sharon Scannell, Treasurer, Chris Monterio, Assistant Treasurer, Mary Lee Underhill, Recording Secretary, Pat Skinner, Correspondence Secretary, Lorraine Bain, Member, and Carl Heidenblad, Director.

Shirley called the meeting to order at 7:09 pm.

Minutes: The minutes of the April 13 meeting were accepted with the correction of a typo in the first motion: “was made by Pat Skinner.”

Correspondence: Thank you notes will be sent to F.L.O.W. and the Town organizations for their contributions and participation in the very successful Strawberry Festival. A note will also be sent to the Committee of the Young Adult Area Project.

REPORTS:

Financial: Sharon Scannell reported that less than 40% of the budget was spent in the first 42% of the year. The Board discussed the line items with particular attention to maintenance of the building.

Director: Carl submitted his report in which he acknowledged the following:

• The Strawberry Festival*: …“Awesome! The Friends did a wonderful job with the festival/book sale. Their efforts and the efforts of other town departments were more than impressive. Al Barlow, Maintenance and his staff; Police and Fire Chief’s Moeckel and Messier; and Dave Poulson, Transfer/Recycling Station all deserve a sincere thank you!”
• Young Adult Project*: “Another super effort by the Friends! Lori Morse from our staff deserves a thank you also. The reception on Sunday, June 13^th went very well, with over 15 young people and their parents participating. Everyone seemed to really enjoy the area, the board games and the new computer equipment. I think you will agree that the area looks terrific!”
• Displays: “Diane Mayr created an excellent display featuring material about President Reagan, which was very much appreciated during the national week of mourning. On a happier note, check out the lobby display featuring summer picnic themes.”

Carl discussed the building and property maintenance issues that are currently being tracked. His report showed that in the month of May: 10,449 items were circulated, there were 8,386 registered patrons, 7,137 people visited the library, 284 used the Internet and volunteers contributed more than 156 hours!

COMMITTEES: Needs Assessment Committee: Marjorie Judd submitted her revised report. Mary Lee will arrange a meeting of the committee to review and discuss the report.

UNFINISHED BUSINESS:

Landscaping: Thanks to the Garden Club and Shirley Beaulieu for making the flower beds look so lovely.

Named Endowments/Memorial Gift Program: Carl and Sharon will meet with members of F.L.O.W prior to the meeting of the F.L.O.W. Board in September.

NHLTA Conference: Shirley submitted a written report of the New Hampshire Library Trustees Conference held on May 15 in Concord. She mentioned our considering a “Sister Library” in a smaller NH community.

NEW BUSINESS:

Fourth of July Weekend: Carl recommended closing the library on Saturday, July 3.

MOTION: Was made by Pat Skinner and seconded

That the library be closed Saturday, July 3, as are the Town offices.

The motion passed unanimously.

Board of Trustees Meeting in July: The Board agreed to reverse its decision not to meet in July in order to discuss Sunday hours during the academic year.

ANNOUNCEMENTS:

June 21: Summer hours begin. The library will close at 8 pm on Mondays and 3pm on Saturdays.

June 29: Hypnotist Thomas Nicoli will give a presentation at the Library on 7 pm.

July 1: Open House at the newly renovated Searles School and Chapel Thursday at 7 pm.

July 3: Library will be closed the Saturday before Fourth!

July 13: Next meeting of the Board will be held at 7 pm.

(*) Pictures of the Strawberry Festival, the Young Adult Area Open House, details of the summer programs and more are on the website www.nesmithlibrary.org Kudos to Lois Freeston for her delightful presentation of information!

The meeting was adjourned at 8:22 pm.

Respectfully submitted,

Mary Lee Underhill, Recording Secretary

Draft subject to approval