Nesmith Library Board Trustee Minutes

April 13, 2004

Present: Mary Lee Underhill, Chair, Shirley Beaulieu, Vice Chair, Sharon Scannell, Treasurer, Pat Skinner, Secretary, Carl Heidenblad, Director, and new members Lorraine Bain, Joan Griffin and Chris Monterio.

Mary Lee called the meeting to order at 7:04 pm and welcomed the new trustees.

Minutes: Three corrections were noted in the minutes of the February 17^th meeting:

1. Under “Correspondence,” Amy Mallett Chen’s name was misspelled,

2. Under “Acting Co-Directors,” the sentence should read…”delivery of the CD shelving and

replacement base units...,” and

3. The amount authorized for the Follett Subscription was $1,400 not $14,000.

MOTION: was made by Sharon Scannell and seconded

That the minutes be accepted with the above corrections.

The motion passed unanimously.

REPORTS:

Chair: Mary Lee said Barbara Coish presented Carl with two books donated to the Library from our Sister City, Suzdal, in memory of Olga Surikova.

The new trustees were each given their “Red Book” which contains By-laws, minutes of Board meetings, Nesmith Library Policies, NH Library Trustees’ Handbook, and NH Laws.

Financial: Sharon Scannell reported that at the end of March (first quarter of 2004) ~18% of the budget was spent, and there are no unexpended bond monies.

MOTION: was made by Sharon Scannell and seconded

That the Board authorized payment of $3,334.41 from the CAP 3 Account to purchase

the Tucker CD Display Unit.

The motion passed unanimously.

Director: Carl submitted his report prior to the meeting and commented on:

The excellent monthly statistics:

13,243 items were circulated in March (~1000 more than last year),

there were 8,286 registered patrons (~61% of town residents!),

7,836 patrons visited the library, 297 used the Internet, and

volunteers contributed 152 hours (the highest number ever recorded!).

The recessed lights over the circulation area: Carl will discuss his concern with Al Barlow

and make a recommendation to the Board.

The elimination of the interior book drop and options for an exterior book drop.

The issue of non-resident library cards was discussed and

MOTION: was made by Pat Skinner and seconded

That the non-resident fee of $50 is for one card per family.

The motion passed unanimously.

In response to Carl’s request for databases

MOTION: was made by Sharon Scannell and seconded

That the Board authorizes spending of $2,485 for NEWSBANK and $2,195 for PROQUEST.

The motion passed unanimously.

COMMITTEES:

Needs Assessment: Mary Lee, Shirley, Sharon, Pat, Joan, Carl, J Gross and Murray Levin met with Marjorie Judd, the Building Consultant, on Saturday, March 20 at the Fire Station and poured over the

77-page preliminary report. Carl is meeting with Marjorie later this week to refine some changes.

Dave Sullivan invited the Board and Carl to attend a meeting at the Planning Board on March 28 to create a Steering Committee for a Strategic Planning for the Town project. Carl, Mary Lee and J Gross attended and were enthusiastic about the future collaboration of planning among the Town agencies and residents.

UNFINISHED BUSINESS:

Personnel Openings: Carl is still contemplating the job descriptions and will make his recommendations next month.

NEW BUSINESS:

Election of Officers: The following nominations were made, seconded and accepted:

Shirley Beaulieu for Chairman Joan Griffin for Vice-Chairman

Sharon Scannell for Treasurer Chris Monterio for Assistant Treasurer

Pat Skinner for Corresponding Secretary Mary Lee Underhill for Recording Secretary

The secretary cast one ballot for the slate of new officers.

Committees: Membership on the two standing committees will be:

Finance: Sharon Scannell, Chris Monterio and Lorraine Bain

Personnel: Pat Skinner, Joan Griffin and Mary Lee Underhill

Calendar:

MOTION: was made by Joan Griffin and seconded

That the Board meets the second Tuesday of each month at 7 pm, except in March when it will

meet the third Tuesday because of Town elections, and that the Board will not meet in July.

The motion passed unanimously.

Memorial Books/Named Endowments

Carl will work with Sharon to draft a policy for presentation at the next meeting.

ANNOUNCEMENTS:

Appreciation Banquet for Dr. Murray Levin and J Gross, Wednesday, April 21, Chateau Restaurant

Next meeting of the Board, Tuesday, May 11 at 7 pm

NHLTA Conference, Saturday, May 15, Concord 9 am to 3 pm

The meeting was adjourned at 8:47 pm.

Respectfully submitted,

Mary Lee Underhill

Draft subject to approval