Nesmith Library Board Trustee Minutes


January 13, 2003


Present:  Mary Lee Underhill, Chair, Shirley Beaulieu, Vice Chair, Sharon Scannell, Treasurer, J. Gross, Assistant Treasurer, Dr. Murray Levin, member, and Acting Co-Directors: Lois Freeston and Diane Mayr.  Excused: Willie Day, member and Pat Skinner, Secretary.


Mary Lee called the meeting to order at 7:32 pm.


Minutes:  The minutes of the December 9, 2003 meeting were accepted with a correction made in the last sentence:  “The Board will meet with the Search Committee…on December 18. “ (not November)



Financial:  Sharon Scannell reported on the preliminary year-end budget in which 98% of the appropriated money was spent.


Acting Co-Directors:  Diane Mayr reported that work was completed on several areas of the library that needed repair and repainting.

MOTION:  was made by Sharon Scannell and seconded

That an additional $2,000 be paid out of the non-lapsing account to Jerry Croteau for unforeseen repairs.

The motion passed unanimously.

J Gross will speak with Jerry regarding the retro-fitting of the OPAC station.


Library statistics show that 8,654 items were circulated in December, there were 8,132 registered patrons, 5,833 people visited the library, 163 used the Internet and volunteers contributed 117 hours.


Diane announced major shifting of collections: 

The YA collection has been moved to the newly designated “Young Adult” section, Speculative Fiction (SF) has been moved to the former YA area near Reference,

Mysteries and general Fiction are now interfiled, and

Large Print and other smaller collections are being moved closer to the Circulation Desk.


Up-coming programs and events include:

“A Celebration of Chinese New Year,” January 17 at 1 pm

“My Life as a Jockey” with Teresa Desilets, January 20 at 7:30 pm

Evening Book Discussion, January 21 at 7:30 pm

Potluck “Tummy Warmers,” January 23 at noon

“Stress Management” with Dr. Holly Ruocco, January 26 at 7 pm

Drum Circle, February 6 at 7 pm

Afternoon Book Discussion, February 11 at 2 pm

“Early College Awareness,” February 17 at 7 pm

Evening Book Discussion, February 18 at 7:30 pm



Search Committee for Director:  Mary Lee gave a recap of the eleven (11) candidates and expenses.  She said the date for Carl Heidenblad’s return will be finalized shortly.


Needs Assessment: The Preliminary Report was submitted by consultant, Marjorie Judd.  When the Board and Staff have had time to review it and make comments, she will present her findings at a public hearing.


Finance:  J and Mary Lee attended the Town Budget Hearing on Monday, January 12 at which the proposed budget was accepted.  There was a discussion on the new part-time person who is slated to work on Sundays.  There was frank discussion of the pros and cons of Sunday operations with regard to hours, number of months, staffing and service.  There will be continued discussion and workshops with the new Director.



By-Laws:  Another amendment was made to the by-laws because of the discrepancy in two versions.

MOTION: was made by J Gross and seconded

That the Board accepts the By-Laws as amended.

The motion passed unanimously.


Young Adult Project:  The project is in progress.  Former Youth Services Librarian Beth Strauss and her replacement, Lori Morse, are working with the committee and hope to have the project completed in March.



2004 Holiday Calendar:  

MOTION: was made by Murray Levin and seconded

That the Board accepts the proposed schedule for 2004 Holiday Closings.

The motion passed unanimously.


Schedule of Meetings:

MOTION: was made by Sharon Scannell and seconded

That the February Board meeting be moved back a week from February 10 to the 17th when Carl Heidenblad will be present.

The motion passed unanimously


MOTION: was made by Sharon Scannell and seconded

That the Board meeting in March be moved back a week from March 9 to the 16th because of Town elections.

The motion passed unanimously



The next regular meeting of the Board will be held on February 17, 2004 at 7 pm.



MOTION: was made by Murray Levin and seconded

That the Board enters a Non-public in accordance with RSA 91-A-3.

Mary Lee polled the Board:  all were in favor.

MOTION: was made by Shirley Beaulieu and seconded

That the Board exits the Non-public session.

Mary Lee polled the Board:  all were in favor.

No action was taken.


The meeting adjourned at 9:25 pm.


Respectfully submitted,

Mary Lee Underhill

Draft subject to approval