Nesmith Library Board of Trustees Minutes

December 10, 2002

Present: Mary Lee Underhill, Chair, Shirley Beaulieu, Vice- Chair, Holly Eddy, Treasurer, J Gross, Vice-Treasurer, Rich Koeck, Secretary, Pat Skinner, member, John Barrett, Director, Marija Sanderling, Assistant Director. Dr. Murray Levin was excused.

Mary Lee called the meeting to order at 8:08 PM.

Minutes: The November 12, 2002 minutes are amended to show that a

MOTION: was made by J Gross and seconded

That the Board accepts the Health/Medical policy passed by the Town Selectmen in February 2002.

The motion passed unanimously.

The minutes were accepted as amended.

MOTION: was made by J Gross and seconded.

That the motion made on October 8 to transfer funds from one account to another be rescinded.

Note: Such a transfer is not permitted, although there may be over-spending in one account if underspending in one or more other accounts offsets the amount.

The motion passed unanimously.

Discussion of the November 12, 2002 motion regarding monthly expenses ended in the determination that the motion stand as passed.

Mary Lee summarized the report she submitted for the Town’s Annual Report.

TREASURER'S REPORT: Holly reported that 89% of the budget has been expended. Clarification was made that the Library budget covers any conference expenses incurred by trustees (i.e. NHMA).

DIRECTOR'S REPORT: Select Energy will determine the cause of sand emissions through the vents as they perform maintenance on the library’s HVAC system. Because the new town postal routes cause a late delivery of mail to the library, the staff now picks up mail at a post office box so that news-papers, etc. can be shelved in a timely fashion. It was determined that the Library should not be closed during the Holiday Luncheon on December 23^rd.

Library statistics for November show that 10,009 items were circulated, there were 7,395 registered patrons, 6,036 people visited the library, 242 used the Internet, and volunteers logged 76 hours.

UNFINISHED BUSINESS:

Policy on Acceptance of Gifts: Shirley reported that discussion with Terry Knowles, Registrar, Division of Charitable Trust, indicated that some clarification was needed on the present policy. The board reviewed her recommendations and an amendment will be presented for approval at the January meeting.

Toastmasters: Rich reported that there is a charter available for adoption, “Key Speakers”, formerly of Salem. There was a brief discussion of sponsorship and a site for the two monthly meetings. The Board will vote in January whether to sponsor the chapter.

NEW BUSINESS:

Interim Growth Regulation: The Planning Board asked the Director and Trustees to make a presentation regarding the impact of the population growth on the Library at a fact-finding meeting on December 11, 2002 at 7PM at the Town Hall.

Town Warrant: The Board will request approval to withdrawn funds from the Cash Reserve Fund for a needs assessment study.

Holiday Schedule: The Board agreed to follow last year’s holiday schedule in 2003.

ANNOUNCEMENTS:

The Selectmen will hold their budget meeting at the Library on Thursday, December 12. The Library budget will be the second item on their agenda.

J Gross circulated a manuscript KNOWING THE TERRITORY, a Survey of Municipal Law for N.H. Local Officials, which he received at the NHMA conference in November.

The next regular Trustees’ meeting will be held at the Library on Tuesday, January 14, 2003.

Respectfully submitted,

Richard Koeck ad Mary Lee Underhill

Draft subject to approval.