NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

November 12, 2002

Present: Mary Lee Underhill, Chair; Shirley Beaulieu, Vice-Chair; J Gross, Vice-Treasurer; Rich Koeck, Secretary; Dr. Murray Levin, Member; Pat Skinner, Member; John Barrett, Director, and Marija Sanderling, Assistant Director. Holly Eddy was excused.

Mary Lee Underhill called the meeting to order at 7:07 p.m.

MINUTES: The minutes of the October 8, 2002 meeting were approved as written.

TREASURER'S REPORT: John Barrett reported that 86% of the budget has been expended. Treasurer Holly Eddy reported, in a memo to the Chair, that she transferred the certificate of deposit from the Community Bank & Trust to the Southern New Hampshire Bank and Trust Company as the latter had a better interest rate.

MOTION: was made by Dr. Levin and seconded

That a detailed report of all monthly expenses accompanies the Treasurer’s Report.

The motion passed unanimously.

J requested that the recommended change in the Professional Development account #12660-55230 separating items pertaining to meetings and academic education be made available to the Board.

DIRECTOR'S REPORT: John Barrett reported that the technician from the newly contracted energy firm and Al Barlow will work to improve the heating in the technical room. John will provide information on the purchase of a humidifier at the December meeting. John reported that work is to begin shortly on the Assistant Director’s office. The Board applauded Library Associate, Yi-Ching “Amy” Mallett on her $1,000 Norris Scholarship from the New Hampshire Library Association for graduate studies at Simmons College (noted in John’s report).

The Library statistics for October show that 11,755 items were in circulation during the month; there are 7,347 registered patrons; 7,530 patrons visited the Library, there were 226 Internet uses, and that the volunteers logged 91 hours.

UNFINISHED BUSINESS:

Personnel Policies: Mary Lee handed out the four pages on Health/Medical Insurance and Staff Development to replace pages 13-16 in the Personnel Policies handbook.

Town Mission Statement: The Board affirmed the positive mission statement adopted for the Town.

Procedure for Accepting Gifts: Shirley Beaulieu will speak with Terry Knowles, Registrar, Trust Funds, New Hampshire Department of Justice, Division of Charitable Trusts to ascertain whether our procedure is in accord with the State.

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NHTLA E-mail: Board members said whether they want their e-mail addresses in the State’s databank.

ANNOUNCEMENTS: Pat Skinner requested that the multi-purpose room be reserved for the State Library Board Advisory Council on March 14, 2003 from 9:30 a.m. to noon.

Shirley Beaulieu reported that the first Senior Book discussion group met and will meet on November 20 and December 11 at 3 p.m.

The Board will invite the Selectmen to meet with them at their convenience in the library for one-half hour prior to one of their regularly scheduled meetings.

Rick Koeck reported that the Library in Kingston, MA sponsors a Toastmaster’s Club and made reference to their website.

The next regular Trustees’ meeting will be held at the Nesmith Library on Tuesday, December 10, 2002 at 7pm.

The meeting adjourned at 9 p.m.

Respectfully Submitted,

Richard Koeck and Mary Lee Underhill

Draft subject to approval