Nesmith Library Board of Trustees Minutes


February 12, 2002


PRESENT:J Gross, Chairman;Mary Lee Underhill, Secretary;Holly Eddy, Treasurer;Shirley Beaulieu, Vice-Treasurer;Rich Koeck, Member;Pat Skinner, Member.

EXCUSED: Murray Levin, Vice-Treasurer,John Barrett, Director.

ATTENDEES:Marija Sanderling.


J Gross called the meeting to order at 7:03PM.


MINUTES:The minutes of the January 8, 2002 meeting were approved as written.


CHAIRMANíS REPORT:J Gross referred to the benefits the library has derived from past Eagle Scout projects performedby Jon Day and Mark Robinton and opened discussion on a new project idea involving the unfinished area at the driveway entrance.

MOTION:Upon motion by Mary Lee Underhill, second by Shirley Beaulieu, the Board voted to support an Eagle project to beautify the area at the driveway entrance.The vote was unanimous.


TREASURERíS REPORT:Holly Eddy reported that the end-of-month report for January was not available from town hall prior to the meeting.The Board discussed the difficulties of overseeing the library budget without the benefit of these reports.The Board requested that the director meet with the town administrator to discuss and agree upon procedures to expedite these reports.The director will†† follow up this meeting with a memo to the town administrator outlining the agreed upon procedures.††


DIRECTORíS REPORT:Marija Sanderling reported that 10,499 items were in circulation in January.There are 6,632 registered patrons.Volunteers logged 139.25 hours in January.The entryway counter showed that 6,285 patrons visited the library during January.There were 113 internet uses in January.


Marija reported that an inventory of the collection is currently underway.


Marija reported that staff member Amy Chen Mallett is coordinating all library press releases.


UNFINISHED BUSINESS:Long Range Planning committee members Rich Koeck and Mary Lee Underhill reported on their progress during the last month and gave an overview of the next phase of their meetings.A meeting with a staff representative is being planned prior to finalizing a new survey for patrons.


The Board discussed several capital improvements which could be financed from the remaining building fund.J read Johnís priority preference for using these funds to the Board.


NEW BUSINESS:After discussion, the Board accepted as a first reading the edited Collection Development Policy.The Board requested staff input prior to the second and final readings of the policy.

After discussion, the Board voted to accept as a first reading the edited Internet Policy.The Board requested staff input and access to other communitiesí internet policies prior to a second and final reading.


MOTION:Upon motion by Rich Koeck, second by Mary Lee Underhill, the Board voted to reschedule the next trustees meeting for Wednesday, March 13, 2002.


MOTION:Upon motion by Pat Skinner, second by Mary Lee Underhill, the Board voted to approve a bake sale sponsored by the Nesmith Library High School Advisory Board.


MOTION:Upon motion by Mary Lee Underhill, second by Holly Eddy, the Board voted to enter non-public session to discuss personnel issues in accordance with RSA 91-A:3J Gross polled the Board:Rich Koeck, yes;Mary Lee Underhill, yes;Shirley Beaulieu, yes;Holly Eddy, yes;Pat Skinner, yes;J Gross, yes.


No action was taken in non-public session.


The next Trustees meeting will be held on Wednesday, March 13, 2002 at the library at 7PM.


The meeting adjourned at 9:45PM.


Respectfully submitted,

Jena Day

Recording Secretary

Draft, subject to approval