November 13, 2001


PRESENT: J Gross, Chairman; Murray Levin, Vice-Chairman; Holly Eddy, Treasurer; Shirley Beaulieu, Vice- Treasurer; Mary Lee Underhill, Secretary; Rich Koeck, member; Pat Skinner, Member.

ATTENDEES : John Barrett.


J Gross called the meeting to order at 7:07PM.


MINUTES: The minutes of the October 9, 2001 meeting were approved as written.


CHAIRMAN'S REPORT: J Gross reported that the Windham Garden Club project to landscape the entrance area triangle, under the supervision of Margaret Crisler, has progressed nicely, Further plantings and a dedication are planned for spring 2002. The Board expressed their thanks to the Garden Club volunteers for their generous donation and hard work on the project.


J Gross opened a lengthy discussion of the daylong READS conference held last week, Many staff and trustees were able to attend and all reported positively on the event.


TREASURER'S REPORT: Holly Eddy reported that with 83.3% of the year passed that 79.9% of the budget has been expended. The Treasure's report was placed on file.


Murray Levin reported that proceeds from the second annual Driving for Books Golf Tournament fund raiser will be divided equally between FLOW and the PTA shortly. Murray expressed the Board's gratitude to all the event organizers. J thanked Murray for his report.


DIRECTOR'S REPORT: John Barrett reported that 9,386 items were in circulation in October. There are 6,415 registered patrons. Volunteers logged 128.5 hours in October bringing the year-to-date total to 1072.75 volunteer hours. The entryway counter showed that 7, 163 patrons visited the library during October. There were 120 internet users in October .


John reported that CREP construction details are nearing completion. FLOW and the library will host a. dedication of the renovated children's room on December 17, 2001 from 4PM to 7PM.


John reported that many staff members had the opportunity to attend professional conferences and workshops during the past month. Elaine Rittenhouse and Barbara Nagle attended a regional conference for volunteer managers in Portsmouth. Diane Mayr attended the 25th Annual KSC Children's Literature Festival. Beth Strauss and Jane McCue attended the NHLA CHILIS fall meeting in Salem. Lois Freeston and Diane Mayr attended the NHLA fall conference in Concord. Lois Freeston, Diane Mayr, and Beth Strauss attended the NHLA READS fall meeting in Bedford. Trustees Shirley Beaulieu, J Gross, Murray Levin, and Pat Skinner were also able to attend the NHLA READS program in Bedford. John reported that Lois Freeston received a warm round of applause for her volunteer service as READS Program Chair during 2001.


John opened a lengthy discussion concerning varied ongoing building and grounds issues including the outdoor sprinkler system, the stone entrance sign, creation of a maintenance log, interior temperature fluctuations, and interior humidity. John was pleased to report that the dead tree near the flag pole had been replaced.


John reminded everyone that the library will close at 5PM on Wednesday, November 21st. The library will be closed for the Thanksgiving holiday on Thursday, November 22nd, and Friday, November 23rd.


The Director's report was placed on file.


UNFINISHED BUSINESS: Rich Koeck, Murray Levin, and Mary Lee Underhill lead the Board through a lengthy discussion of their work on long range planning.


The Board discussed the upcoming meeting dates for 2002 budgets.


Upon motion by Mary Lee Underhill, second by Holly Eddy, the Board voted to approve the revised Library Mission Statement.


NEW BUSINESS: The Board discussed offering limited coffee and tea service at the library.


Pat Skinner reported that an exhibit of World War II posters will be on display at the State Library in Concord beginning December 7, 2001 at 2PM. The display will run through February 2002.


The next regular Trustees meeting will be held at the Nesmith Library on Tuesday, December 11, 2001 at 7PM.


The meeting adjourned at 9:50PM.


Respectfully submitted,


Jena Day


Recording secretary