NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

June 12, 2001

 

PRESENT: J Gross, Chairman; Murray Levin, Vice-Chairman; Holly Eddy, Treasurer; Shirley Beaulieu, Vice-Treasurer; Rich Koeck, Member; Mary Lee Underhill, Member.

 

EXCUSED: Pat Skinner, Secretary.

 

ATTENDEES: John Barrett, Director; Marija Sanderling, Assistant Director; Lois Freeston, staff; Diane Mayr, staff.

 

J Gross called the meeting to order at 7:10PM.

 

MINUTES: The Board voted to accept the minutes of the May 8, 2001 meeting as written.

 

TREASURER’S REPORT: Holly Eddy reported that with 41.7% of the year passed that 36.3% of the budget has been expended.

 

DIRECTOR’S REPORT: John Barrett reported that 8,070 items were in circulation in May. There are 6,098 registered patrons. Volunteers logged 129.75 hours in May bringing the year-to-date total to 530.75 volunteer hours. The entryway counter showed that 6,408 patrons visited the library during May.

 

John reported that upcoming library programs include Kindermusik for Toddlers on June 13th;

 

The FLOW Annual Banquet on June 13th; author KEN Sheldon on June 14th; Summer Storytime Registration beginning at 9:30AM on   June 26th; Music from Junk for ages 8 and up on June 26th; and the second annual Driving for Books Golf Tournament on August 20th.

 

John expressed his deepest appreciation to FLOW members for their countless hours of effort resulting in another highly successful Strawberry Festival and Book Fair.

 

Upon motion by Mary Lee Underhill, second by Murray Levin, the Board voted to expend up to $6,100 from the Building Fund for the purchase of children’s room furniture and audio/visual shelving.

 

Upon motion by Mary Lee Underhill, second by Rich Koeck, the board voted to expend up to $8,900 from CAP II for the purchase of a Cannon Microfilm Scanner 400.

 

Upon motion by Murray Levin, second by Mary Lee Underhill, the Board voted to expend up to $6,000 from the Building Fund for capital expenditures.

 

J Gross thanked John for his detailed report. The Director’s Report was placed on file.

 

John Barrett was delighted to announce that Trustee Pat Skinner has been awarded the Dorothy M. Little Award from the New Hampshire Library Trustees Association. The Dorothy M. Little plaque is on display at the library. A $100 donation to the library accompanied the award. John was also pleased to announce that Pat Skinner has been awarded the American Library Association National Advocacy Honor Roll award. Congratulations, Pat!

 

Murray Levin presented an update on preparations for the second annual Driving for Books Golf Tournament to be held on August 20th.

 

Rich Koeck, Murray Levin, and Mary Lee Underhill presented a report from their first meeting as the Long Range Planning Committee.

 

John Barrett presented an update from the Personnel Committee regarding staff tuition reimbursement.

 

Upon motion by Rich Koeck, second by Murray Levin, the board voted to approve as a second reading the amended Borrowing Privileges Policy.

 

NEW BUSINESS: Upon motion by Holly Eddy, second by Shirley Beaulieu, the board voted to approve the hiring of part-time library assistant Amy Mallett. Amy will begin work on June 14th.

 

John distributed copies of the library’s Mission Statement with a request that any refinements or changes be sent to his attention prior to the August board meeting.

 

Upon motion by Murray Levin, second by Holly Eddy, the board opened discussion on the Nesmith Library, filtering and the e-rate. After lengthy discussion and upon motion by Mary Lee, second by Murray, the board voted to move the question and approve the original motion that the Nesmith Library will not accept filtering. Five Trustees voted for the motion not to filter, one against.

 

Upon motion by Holly Eddy, second by Murray Levin, the board voted to request e-rate funds for voice service only.

 

Upon motion by Murray Levin, second by Mary Lee Underhill, the board voted to change the title “administrative assistant” to administrative secretary.

 

The next regular Trustees meeting will be held at the Library on Tuesday, August 14, 2001 at 7PM.

 

Upon motion by Murray Levin, second by Mary Lee Underhill, the board voted to adjourn at 10PM.

 

Respectfully submitted,

Jena Day, Recording Secretary