NESMITH LIBRARY BOARD OF TRUSTEES MINUTES
May 8, 2001
PRESENT: J Gross, Chairman; Murray Levin, Vice-Chairman; Holly Eddy, Treasurer; Shirley Beaulieu, Vice-Treasurer; Pat Skinner, Secretary; Rich Koeck, Member; Mary Lee Underhill, Member.
ATTENDEES: John Barrett, Library Director.
J Gross called the meeting to order at 7:10 PM.
MINUTES: Upon motion by Pat Skinner, second by Murray Levin, the Board voted to approve the minute of the April 10, 2001 meeting as corrected to reflect the date of August 20, 2001 for the second annual Driving for Books’ Golf Tournament
TREASURER’S REPORT: Holly Eddy reported that with 33.3% of the year passed that 22.6% of the budget has been expended. Holly reported that the newly opened accounts at Citizens Bank are much easier to handle than the old system. Holly and Director John Barrett were pleased to report that town Treasurer Bob Skinner had expedited the transfer of a partial payment of the book account funds to the library. John reported that he is looking forward to receiving the final payment in the near future. The Treasurer’s report was placed on file.
DIRECTOR’S REPORT: John Barrett reported that 9,109 items were in circulation in April. There are 5,979 registered patrons. Volunteers logged 128.25 hours in April bringing the year-to-date total to 401 volunteer hours. The entryway counter showed that 6,183 patrons visited the library during April.
John reported that upcoming programs at the library include FLOW sponsored Jonas Klein, author of Beloved Island: Franklin & Eleanor: the Legacy of Campobello, on May 14th; a Poetry Night for Center School students on May 15th; High Tea on May 17th; “Read Around the World with RSVP” on May 22nd; the English Handbell Choir of the First Congregational Church on May 22nd; the High School Advisory Board Mystery Dinner Theater on May 27th; the FLOW Strawberry Festival and Book Fair on June 2nd; and “First Teachers”, an orientation for parents to learn about school and library services on June 7th & 8th.
J Gross thanked John for his thorough report. The Director’s report was placed on file.
The Board discussed various volunteer opportunities at length. J Gross thanked Mary Lee Underhill for continuing to serve as Volunteer Coordinator. Mary Lee expressed her gratitude for in-house volunteer coordinators Barbara Nagle and Elaine Rittenhouse.
The Board discussed internet filtering and its connection to the e-rate. John urged the Board to visit the State Library website to read about filtering legislation. The Board and John agreed that the Library Internet Policy may need to be revisited in the near future.
OLD BUSINESS: The board discussed ongoing maintenance issues. John reported that the front door problems will soon be addressed. The Board discussed lighting the cupola from the eaves rather than with internal lighting.
Murray Levin reported that ‘the golf ball is rolling’ as plans for the second annual ‘Driving for Books’ Golf Tournament fundraiser, to be held on August 20th, are shaping up nicely. An application has been printed in The Windham Independent and brochures are in process. J Gross thanked Murray for his report.
The Board discussed the need for the Long Range Planning sub-committee to meet to begin organization before the next trustees meeting. John suggested that each member read the books on planning which he now has available. John Barrett, Rich Koeck, Murray Levin, and Mary Lee Underhill serve on the Long Range Planning sub-committee. Mary Lee agreed to head up the organizational process.
The Board discussed the need for the Personnel sub-committee to begin research into tuition reimbursement for staff . John Barrett, Shirley Beaulieu, Holly Eddy, and Pat Skinner serve on the Personnel sub-committee. John agreed to begin the tuition reimbursement research process.
NEW BUSINESS: The Board discussed the FLOW Strawberry Festival and Book Fair to be held on Saturday, June 2nd. John spoke of the challenges of scheduling staff coverage since the library will remain open during the festival.
The Board discussed several outdoor grounds keeping issues they would like to have resolved prior to the Strawberry Festival. John and Holly agreed to check with the appropriate sources to ensure the issues are addressed.
MOTION: Upon motion by Murray Levin, second by Holly Eddy, the Board voted to approve as a first reading the Borrowing Privileges Policy as presented by John Barrett.
MOTION: Upon motion by Pat Skinner, second by Mary Lee Underhill, the Board voted to enter non-public session to discuss personnel issues in accordance with RSA 91-A:3. J Gross polled the Board: Pat Skinner, yes; Rich Koeck, yes; Murray Levin, yes; Shirley Beaulieu, yes; Mary Lee Underhill, yes; Holly Eddy, yes; J Gross, yes.
ACTION TAKEN: Upon motion by Pat Skinner, second by Shirley Beaulieu, the Board voted to increase from 10 hours up to 15 hours per week for the position of Board Administrative Assistant effective immediately. After discussion, a “friendly amendment” by Mary Lee Underhill was accepted to change the title of the position to Administrative Assistant answerable to the Director.
The next regular Trustees meeting will be held at the Library on Tuesday, June 12, 2001 at 7PM.
The meeting adjourned at 10:25PM.
Jena Day Recording Secretary