NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

November 14, 2000

 

PRESENT: J Gross, Chairman; Debi Desrosiers, Treasurer; Holly Eddy, Vice-

Treasurer; Rich Koeck, Member; John Barrett, Library Director; Diane Mayr,

Assistant Library Director.

EXCUSED: Doug McDonald, Vice-Chairman; Pat Skinner, Secretary; Murray Levin,

Member.

GUEST: Susan Palmatier, Library Development Coordinator from the New Hampshire

State Library.

 

J Gross called the meeting to order at 7:05 PM.

 

MINUTES: Upon motion by Holly Eddy, second by Debi Desrosiers, the Board voted

to approve the minutes of the October 10, 2000 meeting as written.

 

TREASURER'S REPORT: Debi Desrosiers reported that with 83.3% of the year

passed 77.6% of the budget had been expended. The Treasurer's report was placed

on file.

 

Susan Palmatier presented an overview of the library long range planning process. A

question and answer session followed the presentation. John Barrett will order a

copy of the suggested manual and workbook on long range planning. John and J

Gross thanked Susan on behalf of the Board for her presentation.

 

DIRECTOR'S REPORT: John Barrett reported that 8,533 items were in circulation during October.

There are 5,472 registered patrons. Volunteers logged 97 hours

during October, bringing the year-to-date total to 909.25 hours.

The entryway people counter showed that 6,120 patrons visited the library during the

month of October.

 

John presented an update on the search for an Assistant Director of Technology

Librarian. Several candidates have responded to the newspaper and internet ads for

the position. John will schedule interviews for after Thanksgiving.

 

Upon motion by Debi Desrosiers, second by Rich Koeck, the Board voted to

approve as a first reading the change to the Multipurpose Meeting Room Policy

as presented by John Barrett.

 

 

John requested Board input concerning non-resident internet access and appropriate

library use issues.

 

The Board discussed the safety issue involved in the driveway entrance light being

burned out for several weeks without replacement. A number of library patrons have voiced

their displeasure in searching for the entrance in the dark and the rain. John

will continue to follow up on this safety issue.

 

The Board discussed the status of several projects awaiting estimates and scheduling

in order to bring them to fruition. These include installation of a door bell, lighting

adjustments at the outdoor book drop, lighting for the weathervane, and a humidifier.

John will continue to monitor each project.

 

John reported that the annual "Food for Fines" program will begin on December 1st.

Patrons are reminded that canned goods will be accepted in lieu of regular fines

throughout the month.

 

John highlighted these important dates:

November 13- December 1, FLOW Holiday Craft Classes;

November 22, the Library closes at 5 PM;

November 23- 24, the Library is closed for Thanksgiving;

December 2, High School Poetry night; and

December 11, FLOW sponsors author Andre Dubus III.

 

J Gross thanked John for the detail and presentation of his Director's report. The

Director's Report was placed on file.

 

OLD BUSINESS: John Barrett presented final copies of the 2001 budget as prepared

by the Budget Committee. Upon motion by Rich Koeck, second by Holly Eddy, the

Board voted to approve the final budget as presented.

 

Upon motion by Debi Desrosiers, second by Rich Koeck, the Board voted to

accept the proposed server upgrade, as presented by IT Director Eric DeLong,

not to exceed a cost of $3,800.

 

NEW BUSINESS: John Barrett presented a request from part-time Library Assistant

Karen Frey to remove her from her weekday hours effective November 30, 2000.

Karen will continue to work on Saturdays and in case of emergencies.

The Board accepted this request with regrets.

 

The next regular Trustees meeting will be held at the Library on December 12, 2000, at 7 PM.

 

The meeting adjourned at 11:00 PM.

 

Respectfully submitted,

 

Jena Day, Recording Secretary