NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

September 12, 2000

 

PRESENT: J Gross, Chairman; Doug McDonald, Vice-Chairman; Pat Skinner, Secretary

(excused until 7:50 P.M.); Debi Desrosiers, Treasurer; Holly Eddy, Vice-Treasurer;

Rich Koeck, Member; Murray Levin, Member; John Barrett, Library Director;

Diane Mayr, Assistant Library Director.

GUESTS: Alberta Corvi, Barbara Nagle, Elaine Rittenhouse, Beth Strauss.

 

J Gross called the meeting to order at 7:07PM.

 

J Gross announced Selectmen approval of Murray Levin to serve on the Board to

complete an unexpired term. The Board welcomed Murray and expressed their

appreciation for his willingness to serve as a Board member.

 

MINUTES: Upon motion by Holly Eddy, second by Rich Koeck, the Board voted to

approve the minutes of the August 15, 2000 meeting as written.

 

TREASURER'S REPORT: Debi Desrosiers reported that with 66.4% of the year passed

64.2% of the budget had been expended. The Board discussed the need to begin preparation

 of the 2001 budget. The Treasurer's report was placed on file.

 

DIRECTOR'S REPORT: John Barrett reported that 10,772 items were in circulation

during August. There are 5,319 registered patrons. Volunteers logged 99.25 hours during

August, bringing the year-to-date total to 713.5 hours. The entryway people

counter showed that 8,516 patrons visited the library during the month of August.

 

John reported that Kelley Construction had completed the installation of the copper

weathervane atop the cupola.

 

John reported that an after hours staff meeting had produced a prioritized list of

issues needing to be addressed. The Board encouraged John to pursue resolution on the

most pressing issues.

 

J Gross thanked John for the thoroughness and presentation of his first Director's report.

 

John expressed his appreciation to Assistant Director, Diane Mayr, for compiling the

statistics for the report.

 

The Board discussed the need for landscape work to be done at the driveway entrance area. The

Selectmen have approved the Board selection for a sign in this location.

 

The Board discussed the upcoming NHLTA workshops scheduled for September 21, September 26,

and October 14, 2000.

 

The Board discussed the Volunteer Tea scheduled for September 21st at 1 PM.

 

The Board thanked Murray Levin for his efforts in arranging the 1st annual fundraising

golf tournament. Murray expressed his gratitude to Susan Gerstenberger, Sharon Scannell,

Cynthia Antonuk, and Lisa Martin who worked tirelessly to ensure the tournament would be

successful.

 

OLD BUSINESS: The Transition team reported that their tasks were completed. The Transition team

was retired.

 

Doug McDonald reported that the first drafts of job descriptions from the Structure

committee were ready for review by John and the library staff.

 

Debi Desrosiers will pursue the engraving of the driveway entrance sign.

 

The Board discussed final preparations for the October 1st dedication event.

 

The Budget Committee will meet to begin the 2001 budget which is due October 13th.

 

NEW BUSINESS: The Board discussed the need to begin work on a long range plan.

 

John Barrett reported that he and the staff are preparing a policy to address participation

questions in regards to library programs.

 

The Board requested that John pursue having the cupola painting completed.

 

The Board requested that John pursue lighting the cupola and weathervane at night.

 

The Board discussed a Mary Long display. The Art Committee will meet to pursue

several options.

 

J Gross shared a note from Mary Lee Underhill expressing her gratitude for flowers

in honor of her late husband.

 

John Barrett shared an American flag donated to the library by Mary Lee Underhill

in honor of her late husband.

 

Upon motion by Pat Skinner, second by Doug McDonald, the Board voted to enter non-public

session to discuss legal issues in accordance with RSA 91- A:3. J Gross polled the Board:

Debi Desrosiers, yes; Rich Koeck, yes; Pat Skinner, yes; Doug McDonald, yes; Holly Eddy, yes;

J Gross, yes. John Barrett remained in attendance.

No action was taken.

 

The next regular Trustees meeting will be held at the library on October 10, 2000 at 7PM.

 

The meeting adjourned at 9:15PM.

 

Respectfully submitted,

 

Jena Day, Recording Secretary