NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

August 15, 2000

 

PRESENT: J Gross, Chairman; Doug McDonald, Vice-Chairman; Pat Skinner,

Secretary; Holly Eddy, Vice. Treasurer; Rich Koeck, Member; John Barrett, incoming Director.

EXCUSED: Debi Desrosiers, Treasurer; Ed Richards, Member; Diane Mayr, Assistant Library Director.

GUESTS: Alberta Corvi, Lois Freeston, Barbara Nagle, Elaine Rittenhouse, Carolyn Shea, Beth Strauss.

 

J Gross called the meeting to order at 7:05 PM.

 

MINUTES: Upon motion by Doug McDonald, second by Holly Eddy, the Board voted to approve the

minutes of the July 11, 2000 meeting as written.

 

TREASURER'S REPORT: Holly Eddy reported that with 58.3% of the year passed 57.7% of the

budget had been expended.

 

The Treasurer's report was placed on file.

 

DIRECTOR'S REPORT: J Gross presented the report prepared by Diane Mayr.

J reported that 10,761 items were in circulation during July. There are 5,227

registered patrons. Volunteers logged 82.5 hours in July, bringing the year-to-date total

to 614.25 hours. The entryway people counter showed that 7,206 patrons visited the

library during the month of July.

 

FLOW will provide refreshments for the end of summer program featuring musician Sammie Haynes.

 

Library staff and Trustees invite the public to view the exhibit of photographs taken by

Windham children enrolled in Summer Photography Program 2000 which was taught

 by Paula Renda.

 

The three-part book discussion program sponsored by the NH Humanities Council

was well attended and has now concluded.

 

The Joe Fedorchuk memorial granite benches have been installed in the new memorial walkway.

 

J Gross read a patron letter concerning plantings around the library.

 

J Gross reported that the rock for the driveway entrance sign has been delivered.

 

The Board discussed the need to address ongoing maintenance issues.

 

The Board discussed the heed for the Budget/Finance Committee to begin the 2001

budget process. Preliminary budget numbers are due by October 13, 2000.

 

Human relations expert, Gerri King, has arranged for a replacement to fill in for her

at the staff and Trustees meeting on September 13, 2000. Upon motion by Pat Skinner,

second by Doug McDonald, the Board voted to post notices on the library doors and

in the newspapers concerning the Library being closed from 9AM through 1:30PM on September 13, 2000.

 

The Board discussed the NHLTA workshops planned for September 21st, September 26th, and October 14th.

 

The Board discussed the Volunteer recognition Tea scheduled for September 21,

2000.

 

The Board discussed a welcoming breakfast for new Director, John Barrett,

scheduled for 8AM August 28, 2000.

 

OLD BUSINESS: J Gross reported that the Transition team has been meeting weekly

and continues to address staff scheduling difficulties.

 

Doug McDonald reported that the Structure sub-committee continues to develop job descriptions.

 

Doug McDonald reported that the Personnel Committee has completed work on the Personnel Policy.

Upon motion by Doug McDonald, second by Pat Skinner, the

Board voted to approve the Personnel Policy as a second and final reading.

 

The Board discussed the need for new Director, John Barrett, to develop policies for

continuing education and grade/step compensation.

 

The Board discussed plans for the dedication of the weathevane scheduled for October l, 2000.

Rich Koeck reported that FLOW will be catering food for the festivities.

 

Local golfers are gearing up for the "Driving for Books" fundraising Golf Tournament

scheduled for August 28, 2000.

 

NEW BUSINESS: Upon motion by Pat Skinner, second by Rich Koeck, the Board voted to accept

with regrets the resignation of Ed Richards as a board member.

 

Upon motion by Doug McDonald, second by Holly Eddy, the Board voted to recommend

that Dr. Murray Levin be appointed to fill the unexpired Trustee term until elections in

March 2001.

 

The Board discussed several long range planning issues.

 

Beth Strauss presented children's program issues for Board discussion. The Board requested

that John Barrett and the staff prepare policy change recommendations for presentation

at the next Trustees meeting.

 

Pat Skinner presented patron concerns for the use of the multipurpose and quiet study rooms.

The Board will revisit the appropriate policies for possible clarification or alteration.

 

Upon motion by Pat Skinner, second by Rich Koeck, the Board voted to enter non-public

session to discuss personnel issues in accordance with RSA 91-A:3.

J Gross polled the Board: Pat Skinner, yes; Holly Eddy, yes; Rich Koeck, yes;

Doug McDonald, yes; J Gross, yes. Incoming Director, John Barrett, remained for the

non-public session.

 

Action taken: Upon motion by Doug McDonald, second by Pat Skinner, the Board voted

to approve up to twenty hours per month for the Board Recording Secretary to assist the

Board and the Director.

 

The next regular Trustees meeting will be held at the Library on September 12,

2000 at 7 PM.

 

The meeting adjourned at 10:10PM.

 

Respectfully submitted,

 

Jena Day, Recording Secretary