NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

July 11, 2000

PRESENT: J Gross, Chairman; Doug McDonald, Vice-Chairman; Pat Skinner,

Secretary; Debi Desrosiers, Treasurer (excused until 9:25); Holly Eddy, Vice-Treasurer;

Rich Koeck, Member; Diane Mayr, Assistant library Director.

EXCUSED: Ed Richards, Member.

GUESTS: Barbara Coish, Alberta Corvi, Lois Freeston, Mary Lee Underhill.

J Gross called the meeting to order at 7:08 PM.

The Board thanked the members of the Search Committee for their many hours spent

reading through candidate applications and resumes for the position of Director.

The Search Committee was retired with gratitude for a job well done.

The Board thanked Mary Lee Underhill for her many hours as Volunteer Coordinator

and accepted with regrets her resignation from the position. Mary Lee will continue

to do volunteer tasks from her home.

MINUTES: Upon motion by Holly Eddy, second by Rich Koeck, the Board voted to

approve the minutes of the June 13, 2000 meeting as corrected to reflect proper

spelling of Joe Fedorchuk.

TREASURER'S REPORT: Holly Eddy reported that with 50% of the year passed 53% of

the budget had been expended.

Upon motion by Doug McDonald, second by Pat Skinner, the Board voted to authorize

that Debi Desrosiers handle the maturing CD.

Upon motion by Holly Eddy, second by Doug McDonald, the Board voted to authorize

that J Gross and Debi Desrosiers finalize the purchase of the granite benches for the

Joe Fedorchuk memorial.

The Treasurer's report was placed on file.

DIRECTOR'S REPORT: Diane Mayr reported that 9,070 items were in circulation

during June. After updating the database there are 5,087 registered patrons. Volunteers logged 117.75

hours in June bringing the year-to-date total to 531.75 hours. The entryway people counter

showed that 6,081 patrons visited the library during the month of June.

Diane reported that the first two book discussion groups sponsored by The New Hampshire

Humanities were well attended. The third and final discussion will be The Awakening on August 2nd.

Diane reported that 134 "Independent Readers" and 84 "Read-to-Me" participants have signed up

for the Summer Reading Program. Preschool story hours are filled to capacity . The first

summertime drop-in craft activity was well attended. Six more Tuesday drop-in activities

are scheduled.

Diane reported that Michelle's Menagerie will visit the library on July 19th.

A Harry Potter night is planned for July 27th.

The Director's Report was placed on file.

J Gross reported that John Barrett has accepted the position of Director

and will be on board August 28th.

J Gross reported that the next Technical Advisory Committee meeting will be held

at the library on July 13th at 7PM.

J Gross reported that the Technology Plan had been approved by the State library,

authorizing access to the Federal E-Rate. Upon motion by Doug McDonald, second by Pat

Skinner, the Board voted to approve the Technology Plan as a work in progress.

The Board thanked J Gross and Jena Day for pulling the document together to meet the

short deadline.

The Board discussed the need to begin the 2001 budget process.

Gerri King, a human relations expert, will be conducting a meeting on September

13th from 9AM to 1 PM. The library will be closed during the meeting hours.

The Board viewed sign drawings designed by Hammar & Sons Sign Company and concurred

with the choice favored by the Selectmen. The Board suggested that the Library follow

the Policy and Fire departments in order of listing. The sign will be located at the

Fellows Road entrance.

J Gross will follow up on outdoor maintenance issues as needed.

OLD BUSINESS: The Transition team will work with incoming Director John Barrett

during his first month as Director. The Structure subcommittee will ensure that role

changes go smoothly during the transition before the subcommittee is retired.

Debi Desrosiers is finalizing plans for the installation of the sign and light at

the driveway entrance.

Upon motion by Doug McDonald, second by Pat Skinner, the Board voted to authorize

that J Gross expend not more than $1,000 for the installation of the weathervane.<p>

The "Driving for Books" fundraising Golf Tournament scheduled for August 28th still

has many openings for players. Although the deadline for registration is August 14th,

it would be helpful to the event coordinators to have players register as soon as possible.

NEW BUSINESS: Upon motion by Doug McDonald, second by Holly Eddy, the Board voted to

authorize that J Gross submit the CIP document.

Upon motion by Doug McDonald, second by Pat Skinner, the Board voted to accept

as a first reading the Personnel Policy. The second reading is scheduled for the August meeting.

Upon motion by Holly Eddy, second by Debi Desrosiers, the Board voted to enter

non-public session to discuss personnel issues in accordance with RSA 91-A:3.

J Gross polled the Board: Debi Desrosiers, yes; Pat Skinner, yes; Holly Eddy, yes;

Rich Koeck, yes; Doug McDonald, yes; J Gross, yes.

No action was taken in non-public session.

The next regular Trustees meeting will be held at the Library on August 15, 2000

at 7 PM.

The meeting adjourned at 10:32PM.

Respectfully submitted,

Jena Day, Recording Secretary