NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

June 13, 2000

 

PRESENT: J Gross, Chairman; Debi Desrosiers, Treasurer; Holly Eddy, Vice-Treasurer;

Rich Koeck, Member; Ed Richards, Member; Diane Mayr, Assistant Library Director.

EXCUSED: Doug McDonald, Vice-Chairman; Pat Skinner, Secretary.

GUESTS: Barbara Coish, Alberta Corvi, Susan Gerstenberger, Murray Levin, Ellen

Mahoney, Rhenea Regan, Elaine Rittenhouse, Sharon Scannell, Carolyn Shea, Beth Strauss,

Mary Lee Underhill, Lisa Vivinetto.

 

J Gross called the meeting to order at 7:10 PM.

 

Rhenea Regan presented an overview of the FLOW Children's Room Enhancement Project.

Lisa Vivinetto presented FLOW objectives for the project. FLOW will work

r closely with the Board's Art Sub-committee. J Gross thanked the FLOW members on

behalf of the Board for their thorough report and work thus far.

 

Murray Levin presented a report concerning the August 28, 2000 "Driving for Books"

Golf Tournament. J Gross thanked Murray on behalf of the Board for his detailed report

and all the planning done by the Tournament Committee.

 

MINUTES: Upon motion by Debi Desrosiers, second by Rich Koeck, the Board voted to

approve the minutes of the May 9, 2000 meeting as corrected to reflect that severance

details (issue #6) will be sealed until June 30, 2001.

 

TREASURER'S REPORT: Report was unavailable due to problems with the Town's

Munis computer system.

 

DIRECTOR'S REPORT: J Gross and Diane Mayr presented Kathleen Hutchins final

report that 8070 items were in circulation during May. There are 7804 registered patrons.

The annual registration of first graders increased the patron base by 124. Volunteers

logged 93.75 hours in May bringing the year-to-date total to 414 hours.

The first People Counter 2000 Report showed that 6214 patrons visited the library in April.

May recorded 7427 patrons.

 

Diane Mayr reported that the June 7th book discussion sponsored by The Humanities

Council was very well attended. A discussion of A Doll's House is planned for July

 5th, and The Awakening for August 2nd.

 

The FY 1999 Library financial records have been successfully audited.

 

The Board welcomed Jane McCue who joined the staff as a Library Assistant on June l, 2000.

 

The Children's Room summer program schedule is nearly finalized.

 

FLOW and the Windham Garden Club have been working to complete the new walkway area.

The flag pole has been installed, plantings are in, and delivery of the Joe Fedorchuck memorial

benches is expected any day.

 

The Director's Report was placed on file.

 

Diane Mayr agreed to compose the Director's report for the July meeting.

 

J Gross reported that the next Technical Advisory Committee meeting will be held at

the library on June 13th at 7PM.

 

OLD BUSINESS: Diane Mayr reported that the Transition Team has created a chain of

command to avoid confusion during this time without a Director.

 

The Director's Role Definition Sub-committee was retired after completing their task.

 

Alberta Corvi, Holly Eddy, Diane Mayr, and Elaine Rittenhouse reported that the

Structure Sub-committee is nearing completion on job functions and will soon begin

individual job task lists.

 

The Search Sub-committee discussed some logistics for second interviews for several

of the Director candidates.

 

The first reading of the Personnel Policy was postponed until the July meeting.

 

Upon motion by Holly Eddy, second by Ed Richards, the Board voted to approve as a

second and final reading the amended Director's Job Definition.

 

The sign and light at the driveway entrance remain on hold.

 

Plans for the installation of the weathervane are nearing completion.

 

NEW BUSINESS: The Board discussed the need for a Long Range Plan.

 

Upon motion by Ed Richards, second by Debi Desrosiers, the Board voted to approve

the expenditure of up to $300 for secretarial services to assist with finalizing

the Technology Plan by the June 30th deadline.

 

Upon motion by Ed Richards, second by Rich Koeck, the Board voted to approve

the expenditure of up to $300 for framing one large and two small sketches of the weathervane.

 

The Board discussed options for making the seasonal resident verification process run

more smoothly.

 

Upon motion by Ed Richards, second by Debi Desrosiers, the Board voted to enter

non-public session to discuss personnel issues in accordance with RSA 91-A:3.

J Gross polled the Board: Debi Desrosiers, yes; Ed Richards, yes; Holly Eddy, yes;

Rich Koeck, yes; J Gross, yes.

 

ACTION TAKEN:  Issue #1: Upon motion by Holly Eddy, second by Ed Richards,

the Board voted to approve three (3) grade/step increases effective July l, 2000.

 

Issue 2: Upon motion by Holly Eddy, second by Ed Richards, the Board voted to

utilize the town custodial services.

 

The next regular Trustees meeting will be held at the Library on July 11, 2000

 at 7 PM.

 

 The meeting adjourned at 10:00 PM.

 

Respectfully submitted,

 

Jena Day, Recording Secretary