NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

April 11, 2000

PRESENT: J Gross, Chairman; Doug McDonald, Vice-Chairman; Debi Desrosiers,

Treasurer; Holly Eddy, Member; Rich Koeck, Member; Ed Richards, Member; Pat

Skinner, Member; Kathy Hutchins, Library Director.

GUESTS: Debra Aberizk, Marjorie Burdette, Margaret Case, Tom Case, Norman

Clairmont, Lawrence Fogelman, Karen Frey, Alice Gamblin, Diane Mayr, Elaine Rittenhouse,

Alberta Corvi, Carolyn Shea, Bob Skinner, Mary Lee Underhill.

J Gross called the meeting to order at 7:02 PM.

J Gross introduced and greeted new Board members Holly Eddy, Rich Koeck, and

Ed Richards.

After discussion and an airing of views the Board thanked the guests for coming to

share their thoughts. The guests thanked the Board for listening to their concerns.

MINUTES: Upon motion by Doug McDonald, second by Pat Skinner, the Board voted

to approve the minutes of the March 13, 2000 meeting as written.

Upon motion by Pat Skinner, second by Ed Richards, the Board voted to accept the

minutes from three special Board meetings held on March 27, March 31, and April 3,

2000 as corrected.

TREASURER'S REPORT: Debi Desrosiers reported that with 25% of the year passed

30% of the budget had been expended. The Treasurer's Report was placed on file as submitted.

DIRECTOR'S REPORT: Kathy Hutchins reported that the chlorinator had been

installed in the mechanical room on Monday. A filter has been donated for installation

on the staff kitchen sink. Water testing will continue to insure the safety of the staff

and library patrons.

Kathy was pleased to report the delivery of the custom-built bookcase for the on-going

FLOW book sale. This latest gift from FLOW is a wonderful addition to the library.

The Director's Report was placed on file.

Upon motion by Pat Skinner, second by Doug McDonald, the Board voted to accept

with regrets the resignation of Kim Monterio after many years of dedicated service.

Kathy reported that FLOW continues to gather patron input for the Children's room

enhancement project.

OLD BUSINESS: Debi Desrosiers reported that the status of the weathervane

installation, and the sign and light installation has not changed.

Upon motion by Ed Richards, second by Doug McDonald, the Board voted to table

discussion and a first reading of the Personnel Policy for thirty (30) days in order to

obtain staff input and to arrange a workshop. Staff input will be gathered at a

meeting on April 18, 2000 at 8 PM in the library.

J Gross reported that Murray Levin has agreed to remain as Chairman for the fund

raising golf tournament to be held on August 28, 2000 at the Windham Country Club.

NEW BUSINESS: Holly Eddy agreed to act as Board Liaison to the Windham Garden

Club as plans are made for a memorial garden.

Upon motion by Doug McDonald, second by Ed Richards, the Board voted to close the

library at 12 noon on Saturday, June 3, 2000 due to the annual FLOW Strawberry

Festival.

Upon motion by Pat Skinner, second by Debi Desrosiers, the Board voted that J Gross

serve as Board Chairman.

Upon motion by J Gross, second by Holly Eddy, the Board voted that Doug McDonald

serve as Board Vice-Chairman.

Upon motion by Pat Skinner, second by Holly Eddy, the Board voted that Debi

Desrosiers serve as Board Treasurer.

Upon motion by Debi Desrosiers, second by Pat Skinner, the Board voted that Holly

Eddy serve as Board Vice-Treasurer.

Upon motion by Debi Desrosiers, second by Rich Koeck, the Board voted that Pat

Skinner serve as Board Secretary.

Holly Eddy, Doug McDonald, and Ed Richards agreed to serve on the Board

Personnel Committee.

J Gross and Rich Koeck agreed to serve with Kathy Hutchins on the Board Technology Committee.

Debi Desrosiers and Holly Eddy agreed to serve on the Board Art Committee and as FLOW Liaisons.

J Gross and Pat Skinner agreed to serve with Kathy Hutchins, a staff representative, and a

FLOW representative on the Long Range Planning Committee.

Upon motion by Doug McDonald, second by Rich Koeck, the Board voted to enter non-public

session to discuss personnel issues in accordance with RSA 91-A:3. J Gross polled the Board:

Doug McDonald, yes; Pat Skinner, yes; Debi Desrosiers, yes; Holly Eddy, yes; Rich Koeck, yes;

Ed Richards, yes; J Gross, yes. Kathy Hutchins remained in attendance.

No action was taken.

The next regular Trustees meeting will be held at the Library on May 9, 2000 at 7 PM.

The meeting adjourned at 11 :25 PM.

Respectfully submitted,

Jena Day, Recording Secretary