NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

December 14, 1999

PRESENT: J Gross, Chairman; Douglas McDonald, Vice-Chairman (excused until

8:10); Kathryn Ivey, Secretary; Debi Desrosiers, Treasurer; Wendy Denneen,

Assistant Treasurer; Murray Levin, Member; Patricia Skinner, Member; Kathleen

Hutchins, Library Director; Diane Mayer, Assistant Library Director.

GUEST: Kimberly Monterio, library staff.

J Gross called the meeting to order at 7:10 PM.

MINUTES: Upon motion by Murray Levin, second by Debi Desrosiers, the Board

voted to approve the minutes of the November 9, 1999 meeting as written.

TREASURER'S REPORT: Debi Desrosiers reported that with 91.5% of the year

passed 85.2% of the budget had been expended. Upon motion by Pat Skinner,

second by Wendy Denneen, the Board voted to place the Treasurer's report on file.

DIRECTOR'S REPORT: Kathleen Hutchins reported that 8115 items were in

circulation during November. There are 7362 patrons currently registered.

Kathleen reported that volunteers logged 59 hours during November, bringing the

year-to-date total to 922 volunteer hours.

Kathleen reported that she and the Selectmen continue to address the water problem

with the appropriate agencies. Several solutions are being investigated.

Kathleen reported that the annual FLOW craft program was once again fully attended

and successfully completed.

Kathleen reported that the annual "Food for Fines" program and the "Holiday Giving

Tree" are bringing in many donations. "Food for Fines" will continue until January. All

food will be contributed to the Shepherd's Pantry.

Kathleen reported that most of the Suzdal Sister City Committee was present on

December 2nd for the formal presentation of the Czar Sultan quilt to the Library.

The Board offered congratulations to Assistant Library Director Diane Mayr as her next

book is due to be published in May 2000.

Kathleen reported that Library Staffer Lois Freeston has agreed to sit on the Reference

and Adult Services (READS} section of the New Hampshire Library Association.

The Director's Report was placed on file.

J Gross reported that the Technical Committee had successfully addressed the licensing problems. Library Staffer Kimberly Monterio presented other technical issues that have been overburdening her and other staff members.

Upon motion by Murray Levin, second by Pat Skinner, the Board voted to support the Staff by seeking to hire someone to assist them with the continuing difficulties. One Board member abstained, one opposed.

OLD BUSINESS: Upon motion by Doug McDonald, second by Wendy Denneen, the Board voted to expend not more than $1000 for the proposed light at the driveway entrance.

Debi Desrosiers continues to receive proposals for the sign at the driveway entrance

in anticipation of a spring 2000 installation.

Debi Desrosiers reported that installers are being sought for the copper weathervane.

Installation of the flag pole has been delayed as a workable spot is sought.

Kathy Ivey reported that the Personnel Committee continues to develop the many parts of

the Personnel Policy.

Upon motion by Doug McDonald, second by Murray Levin, the Board voted to

establish a Capital Reserve Fund.

Upon motion by Doug McDonald, second by Murray Levin, the Board voted to place

the interest from the construction bond into this Capital Reserve Fund.

NEW BUSINESS: Upon motion by Doug McDonald, second by Murray Levin, the Board voted to close the Library on Civil Rights Day (January 17, 2000) and Presidents' Day (February 21, 2000).

J Gross presented the town procedure for Library closings due to snow, ice, or other emergencies.

Kathleen Hutchins reported that she is pursuing options for the installation of a humidifier for the heating system.

Upon motion by Pat Skinner, second by Wendy Denneen, the Board voted to accept

as first readings the Policy on the Role of the Nesmith Library as a Community

Activities and Information Center and the Policy on Acceptance of Gifts.

The next Trustees meeting will be held at the Library on Wednesday, January 12, 2000 at 7 PM.

Upon motion by Kathy Ivey, second by Wendy Denneen, the Board voted to enter non-public session to discuss personnel issues in accordance with RSA 91-A:3. J Gross polled the Board: Murray Levin, yes; Wendy Denneen, yes; Kathy Ivey, yes; Pat Skinner, yes; Doug McDonald, yes; Debi Desrosiers, yes; J Gross, yes. Kathleen Hutchins and Diane Mayr remained in attendance.

No action was taken.

The meeting adjourned at 10:50 pm.

Respectfully submitted,

Jena Day, Recording Secretary