NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

October 12, 1999

 

PRESENT: J Gross, Chairman; Douglas McDonald, Vice-Chairman; Kathryn Ivey, Secretary (excused at 11:25); Debi Desrosiers, Treasurer; Murray Levin, Member; Patricia Skinner, Member; Kathleen Hutchins, Library Director; Diane Mayer,

Assistant Library Director;

GUESTS: Lois Freeston, Staff (excused at 11:25); Kimberley Monterio, Staff

(excused at 11:25); Beth Strauss, Staff (excused at 9:30); Mark Robinton, Eagle

Scout candidate; Jim Robinton.

EXCUSED: Wendy Denneen, Assistant Treasurer.

 

J Gross called the meeting to order at 7:15 PM.

 

GUEST PRESENTATION: Eagle Scout candidate Mark Robinton informed the Board

that after 40 hours of planning and 496 hours of labor, construction on the storage

shed had been completed. Upon motion by Doug McDonald, second by Pat Skinner,

 the Board voted to accept the shed with appreciation. Upon motion by Doug

McDonald, second by Pat Skinner, the Board voted to authorize that Chairman, J

Gross sign the necessary Scout paperwork on the Board's behalf. J encouraged the Trustees  to tour the completed shed.

 

J Gross welcomed interim Trustee, Murray Levin, to the Board. Murray expressed appreciation for the opportunity to serve on an interim basis.

 

MINUTES: Upon motion by Kathy Ivey, second by Debi Desrosiers, the Board voted to

approve the minutes of the September 14, 1999 meeting as written.

 

TREASURER'S REPORT: Debi Desrosiers reported that with 75% of the year passed 70.2% of the budget had been expended. Upon motion by Pat Skinner, second by

Doug McDonald, the Board voted that the Treasurer's report be placed on file.

 

DIRECTOR'S REPORT: Kathleen Hutchins reported that 8308 items were in circulation during  September. There are currently 7191 patrons registered.

 

Kathleen reported that volunteers logged 78.75 hours during September, bringing the year-to-date total to 786 hours.

 

Kathleen reported that the Library continues to be the recipient of generous gifts from various sources. The Garden Club has donated a flowering crab tree. The Women's Club continues to donate books in honor of members' birthdays. F.L.O.W. has begun

to add books to the Children's collection.

 

Kathleen reported that the town is handling the water quality issue at the Library.

 

F.L.O.W. continues to finalize plans for the installation of engraved bricks for the new

walkway.

 

OLD BUSINESS: J Gross reported that the Library Technical Committee is preparing

for the F.L.O.W. Night in the Stacks to be held October 15, 1999.

 

Debi Desrosiers and J Gross reported that they had attended a meeting of the

Selectmen as requested by the Board. The Selectmen gave their approval for a sign

 at the driveway entrance.

 

The Board requested that Kathleen follow up with the Selectmen on plans for a flag

pole.

 

Upon motion by Pat Skinner, second by Debi Desrosiers, the Board voted to accept as 

revised the first reading of the Bylaws of the Board of Trustees. The second reading

will occur at the November 9, 1999 meeting.

 

Upon motion by Doug McDonald, second by Pat Skinner, the Board voted to accept as

 revised the second reading of the Collection Development Policy and the Public

Internet Access and Appropriate Use Policy. The Board discussed further revisions

 to the Borrowing Privileges Policy. The second reading will occur at the November 9, 1999 meeting.

 

NEW BUSINESS: J Gross reported that the New Hampshire Library Association Fall

 Conference will be held on November 16, 1999.

 

The Board reviewed the personnel status for each of the Board subcommittees.

These  subcommittees include: Budget, Personnel, Technology, Facility, Community liaison, and F.L.O.W. liaison.

 

Upon motion by Kathy Ivey, second by Doug McDonald, the Board voted to approve

fee changes for computer printing to five (5) cents a page after an initial five (5) free

pages; and the fee for floppy disks to fifty (50) cents each.

 

The Board requested that Kathleen and the Personnel Committee meet to begin development of the Personnel Policy.

 

The Board discussed various staffing concerns presented by the staff in attendance.

 

Upon motion by Doug McDonald, second by Murray Levin, the Board voted to approve

a step increase for Elaine Rittenhouse retroactive to September 1, 1999.

 

The next Trustees meeting will be held at the Library on Tuesday, November 9, 1999

at 7 PM.

 

Upon motion by Doug McDonald, second by Pat Skinner, the Board voted to adjourn

at 11:40 PM.

 

Respectfully submitted,

 

Jena Day, Recording Secretary