September 14, 1999


PRESENT: Lucie Lachance, Chairman; J Gross, Vice-Chairman; Kathryn Ivey,

Secretary; Debi Desrosiers, Treasurer; Wendy Denneen, Assistant Treasurer;

Douglas McDonald, Member; Patricia Skinner, Member; Kathleen Hutchins, Library

Director; Diane Mayr, Assistant Library Director.


Lucie Lachance called the meeting to order at 7:14 PM.


MINUTES: Upon motion by J Gross, second by Debi Desrosiers, the Board voted to

approve the minutes of the June 9, 1999 meeting as written.


TREASURER'S REPORT: Debi Desrosiers reported that with 66% of the year passed

64.5% of the budget had been expended. The Treasurer's report was placed on file.


DIRECTOR'S REPORT: Kathleen Hutchins reported that 9498 items were in circulation during August. There are currently 7093 patrons registered. The patron suggestion box is in place.


Kathleen reported that volunteers logged 81.5 hours during August bringing the year-to-date total to 707.25 hours.


Kathleen reported that the independent reading program, book discussion groups,

story time, drop in crafts, and four family programs were well attended throughout the

summer. FLOW's gift of thirty table top easels allowed the library to display the art

and photographs of Windham artists and students during July and August.


Kathleen reported that book discussion groups for various ages are being planned.

Details for four special fall programs are being completed. FLOW has scheduled

A Night in the Stacks to be held on October 15th.


Kathleen reported that the June 23rd tailor-made training session was excellent and

that the staff is working well with the new cataloging system.


Kathleen reported that the staff is eager to assist patrons in using the large print

reading machine that was donated by the Lions Club. The machine is the first color

version in the entire state.


Kathleen reported that Eagle Scout candidate Mark Robinton is nearing completion on

the storage shed. Since the shed is weather tight and locked it is already being utilized.


FLOW continues to finalize plans for the installation of new engraved bricks and a flag pole.


J Gross reported that the Library Technical Committee is making progress on maximizing

usefulness and obtaining consistency for the computer system.


Debi Desrosiers and J Gross presented an updated report on efforts to procure a sign for the driveway entrance.


Lucie Lachance reported that the final building punch list has been fully addressed.

Upon motion by Pat Skinner, second by J Gross, the Board voted to expend $5732

 from the CIP Building Fund to Kelly Construction.


Debi Desrosiers reported that the final design of the weathervane is being crafted.


Kathy Ivey reported that the Personnel Committee continues to fine tune procedures for personnel reviews. Kathleen reported that the review process had gone smoothly and that staff input had been helpful.


Pat Skinner and J Gross reported that Board of Trustees By-law revisions would be

presented at the next meeting.


Upon motion by Doug McDonald, second by Debi Desrosiers, the Board voted to accept with regret and appreciation for years of service on the Building Committee, as a Board member, and as Chairman, the resignation of Lucie Lachance to become effective at the close of the September 14, 1999 meeting. Lucie thanked the Board for their support and encouragement during her years of service.


Upon motion by Doug McDonald, second by Debi Desrosiers, the Board voted to elect

J Gross as Chairman to become effective at the close of the September 14, 1999 meeting.


Upon motion by Debi Desrosiers, second by Pat Skinner, the Board voted to elect

Doug McDonald as Vice-Chairman to become effective at the close of the September

14, 1999 meeting.


Upon motion by Doug McDonald, second by Wendy Denneen, the Board voted to recommend to the Board of Selectmen that former Board member Dr. Murray Levin be

 appointed to fill Lucie's seat until March 2000.


Upon motion by Doug McDonald, second by Kathy Ivey, the Board voted to confirm the appointment of Barbara Nagle as a part-time staff member.


Upon motion by Doug McDonald, second by Pat Skinner, the Board voted to accept as a

first reading the revised Public Internet Access and Appropriate Use Policy, the revised

Borrowing Privileges Policy, and the revised Collection Development Policy.


The Board encouraged Debi Desrosiers and J Gross to continue exploring the compilation

of a "Top 10" list of both adult and children's books from the twentieth century.


Kathleen Hutchins requested that the Personnel Committee investigate an educational

reimbursement policy for the staff.


The next Trustees meeting will be held at the Library on Tuesday, October 12, 1999 at 7PM.


Upon motion by Kathy Ivey, second by Pat Skinner, the Board voted to enter nonpublic session to discuss personnel issues in accordance with RSA 91-A:3. Lucie Lachance polled each member: Debi Desrosiers, yes; Pat Skinner, yes; Kathy Ivey, yes; Wendy Denneen, yes; J Gross, yes; Lucie Lachance, yes. Director Kathleen Hutchins and Assistant Director Diane Mayr were excused.


No action was taken.


The meeting adjourned at 10:22 PM.


Respectfully submitted,

Jena Day, Recording Secretary