NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

June 9, 1999

 

PRESENT: Lucie Lachance, Chairman; J Gross, Vice-Chairman (excused until 7:47);

Kathryn Ivey, Secretary; Debi Desrosiers, Treasurer; Wendy Denneen, Assistant Treasurer; Patricia Skinner, Member (excused until 8:23); Kathleen Hutchins, Library Director; Diane Mayr, Assistant Library Director.

 EXCUSED: Douglas McDonald, Member.

 

Lucie Lachance called the meeting to order at 7:30 PM.

 

MINUTES: Upon motion by Wendy Denneen, second by Debi Desrosiers, the Board voted to approve the minutes of the May 11, 1999 meeting as written.

 

TREASURER'S REPORT: Debi Desrosiers reported that with 40% of the year passed 40.8% of the budget had been expended. The Treasurer's report was placed on file.

 

DIRECTOR'S REPORT: Kathleen Hutchins reported that 7416 items were in

circulation during May. There are currently 6833 patrons registered.

 

Kathleen reported that volunteers logged 71.5 hours during May bringing the year-to-date

total to 439.75 hours.

 

The staff will participate in a day of training on the new Follett system on June 23,1999.

The library will be closed from 9 AM to 3 PM on that date.

 

Kathleen presented several issues of concern from the staff. The Board encouraged Kathleen to investigate possible solutions.

 

Kathleen and the Board expressed their gratitude to FLOW and its multitude of volunteers for their many hours of service to ensure another successful annual FLOW

Strawberry Festival and Book Sale. The 5K road race and pie eating contest were well

received new activities. The Board also wishes to thank all the townspeople who

turned out to support FLOW throughout this fund raising day.

 

The annual FLOW banquet will be held on June 16 at the Homestead. Call Sharon Scannell at 890-6847 for details.

 

Debi Desrosiers will continue to gather information on the top two choices for a sign at

 the driveway entrance. The sign will be a priority item for September's Board meeting.

 

Lucie Lachance reported that she continues to deal with the necessary people to resolve the final building punch list.

 

Upon motion by Pat Skinner, second by Wendy Denneen, the Board voted to contract out

for sprinkler system maintenance.

 

The Board expressed their gratitude to David Sullivan and the town maintenance people for the removal of sand from the parking lot and the addition of mulch where needed.

 

The Board expressed their gratitude to the Technical Advisory Committee for their continued support with on-going technical issues.

 

The next Trustees meeting will be held on Tuesday, September 14, 1999 at7 PM.

 

Upon motion by Kathy Ivey, second by Pat Skinner, the Board voted to enter nonpublic session to discuss personnel issues in accordance with RSA 91-A:3. Lucie Lachance polled each member: Debi Desrosiers, yes; Pat Skinner, yes; Kathy Ivey, yes; Wendy Denneen, yes (excused at 10 PM); J Gross, yes; Lucie Lachance, yes. Director Kathleen

 Hutchins and Assistant Director Diane Mayr were excused.

 

ACTION TAKEN: Upon motion by Pat Skinner, second by J Gross, the Board voted to accept as presented and amended the six (6) month evaluation of Kathleen Hutchins.

 

The meeting adjourned at 10:42 PM.

Respectfully submitted,

 

Jena Day, Recording Secretary