NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

May 11, 1999

 

PRESENT: Lucie Lachance, Chairman; J Gross, Vice-Chairman; Kathryn Ivey, Secretary

(excused until 9:20); Debi Desrosiers, Treasurer; Wendy Denneen, Assistant. Treasurer; Patricia Skinner, Member; Kathleen Hutchins, Library Director; Diane Mayr, Assistant Library Director (excused until 8:05).

GUESTS: Douglass Barker, Board of Selectmen Chairman; Tom Case; Win Carpenter.

EXCUSED: Douglas McDonald, Member.

 

Lucie Lachance called the meeting to order at 7:20 PM.

 

Douglass Barker presented an original painting by Mary long, Artist Emeritus, to the library. This newly framed gift from the Board of Selectmen was presented in honor and memory of Mary's 27 years of service to the school system and many years of devotion to FLOW. The Board was pleased to accept the gift and requested that the Art Committee decide on proper placement within the library.

 

MINUTES: Upon motion by J Gross, second by Pat Skinner, the Board voted to approve the minutes of the April 12, 1999 meeting as written.

 

TREASURER'S REPORT: The report, as presented by Debi Desrosiers and Wendy Denneen, was accepted and placed on file. The new format for financial reports to the Board, as presented by Kathleen Hutchins and Debi Desrosiers, was accepted.

 

DIRECTOR'S REPORT: Kathleen Hutchins reported that 7,725 books were in circulation during April.

 

The staff is learning the new Follett system and preparing questions for review during their training day in June.

 

A small refrigerator, television, and a VCR have been received from the FLOW "wish list".

 

Kathleen reported that volunteers logged 76.75 hours during April bringing the year-to-date total to 367.75 hours.

 

Kathleen continues to address outdoor maintenance issues with the proper

authorities.

 

Upon motion by Pat Skinner, second by Wendy Denneen, the Board voted to accept the revised Multipurpose Meeting Room Policy. One Board member voted nay. A copy of the current policy is available at the circulation desk.

 

Debi Desrosiers will continue to fine tune the style and features for the sign at the driveway entrance. J Gross, Wendy Denneen, and Kathy Ivey agreed to assist Debi

in the final decisions. The Board expressed their thanks to Debi for the many hours she has devoted to the project.

 

Upon motion by Wendy Denneen, second by Pat Skinner, the Board voted to authorize J Gross to expend $550 for the purchase of a Seagate Back-Up Exec and Power Quest Drive Copy.

 

Upon motion by J Gross, second by Wendy Denneen, the Board voted to approve the expenditure of $1500 to be put toward the purchase of supplies for the storage shed being made by Eagle Scout candidate Mark Robinton.

 

Pat Skinner and J Gross agreed to work together to make any necessary revisions to the

By-Laws of the Board of Trustees. These revisions will be presented to the entire Board

for approval.

 

 

Upon motion by Pat Skinner, second by Wendy Denneen, the Board voted to suspend

their meetings for the months of July and August 1999.

 

Pat Skinner requested that individual Board member evaluations of Kathleen Hutchins

be turned in as soon as possible so that the Personnel Committee can proceed with their review recommendations.

 

Pat Skinner, on behalf of the Board, presented a dinner certificate to J Gross in thanks for

his unending hours of technical support.

 

Wendy Denneen presented a general invitation to the public to attend a retirement gathering in honor of teacher Irene Blenis. The event will be held on Sunday, June 13, 1999 from 2-5 PM at Middle School.

 

The Technology Committee of J Gross and Lucie Lachance agreed to work with Kathleen Hutchins concerning ongoing technology decisions. The Board will be kept informed as needed.

 

Upon motion by Pat Skinner, second by Kathy Ivey, the Board voted to approve that Kathleen select one (1) June date on which to close the library from 9 AM to 3 PM in order to conduct full staff training on the new systems. Kathleen will notify the Board and ensure that public notices are made once the date is finalized.

 

 

Lucie Lachance reported that items on the final punch list continue to be addressed.

 

Lucie Lachance reminded any interested Board members to register for the May 27, 1999 Annual Spring Meeting of the New Hampshire Library Trustees Association.

 

The next Trustees meeting will be held on Wednesday, June 9, 1999 at 7 PM in the library.

 

The meeting adjourned at 10:23 PM.

 

Respectfully submitted,

 

Jena Day, Recording Secretary