NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

April 12, 1999

 

PRESENT: Lucie Lachance, Chairman; J Gross, Vice-Chairman; Kathryn Ivey, Secretary

(excused until 9:50 PM); Debi Desrosiers, Treasurer; Wendy Denneen, Assistant Treasurer; Douglas McDonald, Member; Patricia Skinner, Member; Kathleen Hutchins, Library Director; Diane Mayr, Assistant Library Director.

 

Lucie Lachance called the meeting to order at 7:20 PM.

 

MINUTES: Upon motion by Pat Skinner, second by Debi Desrosiers, the Board voted to approve the minutes of the March 10, 1999 meeting as corrected to reflectdiscussion of a driveway entrance sign and a personal gift from Wendy Denneen to Pat Skinner. Upon motion by Pat Skinner, second by Doug McDonald, the Board voted to approve the minutes of the March 23, 1999 meeting as corrected to reflect the sum of not more than $1000 to purchase  the Windows package and scanner.

 

TREASURER'S REPORT: The report, as presented by Wendy Denneen, was accepted and placed on file. Debi Desrosiers and Kathy Hutchins will formulate a new format for future statements to be presented to the Board.

 

DIRECTOR'S REPORT: Kathleen Hutchins reported that she is very pleased with the efforts of the staff as the installation of the Windows circulation system continues. Kathleen expressed thanks to J Gross for his many hours of assistance during this

time.

 

Kathleen reported that some of the "wish list" gifts that FLOW has agreed to supply have begun to arrive.

 

Kathleen reported that volunteers logged 97 hours during March bringing the year-to-date total to 291 hours.

 

Lucie and Kathleen continue to address the few remaining building issues as well as normal maintenance concerns.

 

The Annual Library Report for 1998 has been completed and was placed on file.

 

Upcoming library programs include:

April 19, 1999 a parent and child discussion of reading to children"

April 20, 1999 "Job Hunting; Everything You Wanted to Know"

April 27, 1999 "North American Birds of Prey"

April 28, 1999 "Drop-in Arts Activity"

April 29, 1999 "From Bunny to Blanket or How Cloth is Made"

May 27, 1999 "Menopause: It's Not a Dirty Word"

 

Upon motion by Pat Skinner, second by Wendy Denneen, the Board voted to approve the first reading of the Multipurpose Room Policy.

 

Debi Desrosiers will continue to gather information on the top two choices for a sign at the driveway entrance.

 

Debi Desrosiers will continue to work with FLOW on the selection of a flag pole.

 

Kindelan has delivered the custom made cabinets which will house the Historical Collection. The Board expressed their thanks to Debi for her effort in seeing the project through to completion.

 

The Personnel Committee continues their efforts to formulate a procedure for personnel evaluations. Doug McDonald requested that each Board member submit their input to

Pat Skinner for review by the Personnel Committee.

 

Upon motion by J Gross, second by Doug McDonald, the Board voted to accept that up to $15,000 be spent to purchase the Follett automation and cataloging system as recommended by Kathleen Hutchins. The Board authorized J Gross to work with Kathleen, Diane, and the staff in order to obtain all necessary components.

 

Pat Skinner, on behalf of the Board, expressed thanks to J Gross for his many hours

of work in a technical support capacity.

 

Upon motion by Doug McDonald, second by Pat Skinner, the Board voted to move Carolyn Shea and Elaine Rittenhouse from part-time to full-time staff effective July 1 , 1999 in accordance with the 1999 approved budget.

 

The next Trustees meeting will be held on Tuesday, May 11, 1999 at 7 PM.

 

Upon motion by Doug McDonald, second by Debi Desrosiers, the Board voted to enter

nonpublic session to discuss personnel issues in accordance with RSA 91-A:3. Lucie Lachance polled each member: Doug McDonald, yes; Debi Desrosiers, yes; Pat Skinner, yes; Wendy Denneen, yes; J Gross, yes; Lucie Lachance, yes. Director Kathleen Hutchins remained  in attendance.

 

No action was taken.

 

The meeting adjourned at 10:07 PM.

 

Respectfully submitted,

 

Jena Day, Recording Secretary