NESMITH LIBRARY BOARD OF TRUSTEES MINUTES
March 10, 1999
PRESENT: Patricia Skinner, Chairman; Lucie Lachance, Vice-Chairman; Wendy Denneen, Treasurer; Debi Desrosiers, Assistant Treasurer; Kathryn Ivey, Secretary;
J Gross, Member; Kathleen Hutchins, Library Director; Diane Mayr, Assistant Library Director.
Excused: Douglas McDonald, Member.
Guests: Mark Robinton, Eagle Scout candidate; Jim Robinton.
Pat Skinner called the meeting to order at 7:13 PM.
Upon motion by Wendy Denneen, second by Kathy Ivey, the Board voted to gratefully accept the gift of a flagpole and another outdoor bench graciously offered by FLOW.
J Gross introduced Eagle Scout candidate Mark Robinton. Using architectural drawings prepared by John T. Brennan & Associates, Mark presented his plan to construct an 8' x 12' storage shed to be positioned to the left of the children's wing of the library. Upon motion by J Gross, second by Wendy Denneen, the Board voted to accept the plan as presented with the relocation of a short section of existing fencing. Pat Skinner expressed thanks on behalf of the Board for all the effort that Mark has put into the planning of the project. Mark anticipates construction to occur during May and June 1999.
MINUTES: Upon motion by Lucie Lachance, second by J Gross, the minutes of the February 10, 1999 meeting were approved as amended to show the library being closed on Saturday, January 1, 2000.
TREASURER'S REPORT: The treasurer's report, as presented by Wendy Denneen, was placed on file.
DIRECTOR'S REPORT: Kathleen Hutchins reported that 26 new patrons were added during February. There were 8664 items in circulation during the month.
Kathleen reported on behalf of volunteer coordinator Mary Lee Underhill that volunteers
logged 120 hours at various tasks during February. There continues to be a need for more volunteer shelvers.
The Board authorized Kathleen to arrange for universal library signs supplied by the State to be placed on both sides of Route 111.
Kathleen reported that many of the staff are taking advantage of various conferences and workshops including NELINET, CHILIS, and Excel.
Having reviewed several proposals for a sign at the Library Road entrance, the Board requested that Kathleen continue to pursue other available options.
Kathleen presented her recommendation and implementation plan for an online circulation system. Board members will review the data individually and reconvene on March 23, 1999 to vote on the recommendation.
Lucie Lachance reported that she will be meeting with Kelly Construction on March 22, 1999 to address final punch list building issues which need to be resolved.
Debi Desrosiers reported that work on both the weathervane and the Historical Collection cabinet are progressing.
Upon motion by Lucie Lachance, second by Debi Desrosiers, the Board voted to accept the Multipurpose Room Policy as revised.
Upon motion by J Gross, second by Lucie Lachance, the Board voted to approve,the expenditure of up to $2,500 for the purchase of a CD Rom Server recommended by
the Town Technical Advisory Committee.
Pat Skinner reported that the Town will be presenting a Mary Long memorial plaque
to be displayed in the library. The Board authorized Pat to investigate adding an identifying name plate to the Mary Long sculpture currently on display in the library.
Upon motion by Debi Desrosiers, second by Kathy Ivey, the Board voted Lucie Lachance to serve as Board Chairman.
Upon motion by Lucie Lachance, second by Debi Desrosiers, the Board voted J Gross to serve as Board Vice-Chairman.
Upon motion by Wendy Denneen, second by Lucie Lachance, the Board voted Debi Desrosiers to serve as Board Treasurer.
Upon motion by Kathy Ivey, second by J Gross, the Board voted Wendy Denneen to serve as Board Assistant Treasurer.
Upon motion by Debi Desrosiers, second by Wendy Denneen, the Board voted Kathy Ivey to serve as Board Secretary.
Upon motion by Lucie Lachance, second by Kathy Ivey, the Board voted to recognize outgoing Board Chairman, Pat Skinner, for her tireless hard work, devotion, caring, efficiency, professionalism, and attention to procedural detail during her term as Chairman. Wendy Denneen presented a gift to Pat on behalf of the Board.
The next Trustees meeting will be held on Tuesday, April 13, 1999 at 7 PM.
The meeting adjourned at 10:45 PM.
Jena Day, Recording Secretary