NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

February 10, 1999

 

PRESENT: Patricia Skinner, Chairman; Lucie Lachance, Vice-Chairman; Wendy Denneen, Treasurer; Debi Desrosiers, Assistant Treasurer; J Gross, Member; Douglas McDonald, Member; Diane Mayr, Assistant Library Director; Kathleen Hutchins, Library Director.

Excused: Kathryn Ivey, Secretary.

Guest: Bill McNally.

 

Pat Skinner called the meeting to order at 7:12 PM.

 

Upon motion by Doug McDonald, second by Lucie Lachance, the Board voted to deny the request from Bill McNally for use of the Multipurpose Room based on the current Multipurpose Room Policy.

 

 

MINUTES: Upon motion by Wendy Denneen, second by Doug McDonald, the minutes of the January 12, 1999 meeting were approved.

 

TREASURER'S REPORT: The treasurer's report, as presented by Wendy Denneen, was placed on file.

 

DIRECTOR'S REPORT: Kathleen Hutchins reported that 56 new patrons were added during January. There were 7920 items in circulation during the month.

 

Kathleen reported on behalf of volunteer coordinator Mary Lee Underhill that volunteers

logged 74 hours at various tasks during January. Several new volunteers are being added to the schedule.

 

Kathleen and the staff visited several library sites during January to experience various online circulation systems in action. Kathleen expects to have a recommendation and

implementation plan for presentation to the Board at the next Board meeting.

 

Kathleen and Kim Monterio continue to research and organize the library outreach to shut-ins service.

 

Kathleen presented proposals from several companies for a sign at the Library Road entry.

 

Kathleen requested that each Trustee contact her to review the proposals outside of the

Board meeting.

 

Kathleen presented technical support concerns from the staff. J Gross will work with Kathleen to address these issues.

Kathleen was pleased to reported that FLOW will be addressing a "wish list" of items

needed by the library.

 

Pat Skinner and Kathleen Hutchins reported that the proposed 1999 Library Budget was presented without discussion at the public budget hearings.

 

Lucie Lachance reported that final punch list building issues are nearing resolution.

 

Upon motion by J Gross, second by Doug McDonald, the Board voted to approve that the library be closed on December 24 and 25 and December 31. This follows the town schedule of closings.

 

Upon motion by Doug McDonald, second by Lucie Lachance, the Board voted to approve  that Director Kathleen Hutchins coordinate the installation of photocell

lighting for the entry porch area.

 

Pat Skinner reported that a thank you note concerning the welcoming reception had been received from Library Director Kathleen Hutchins.

 

Pat Skinner invited the Board to participate in a tour of the library by the Pembroke Trustees and Building Committee on February 20 at 9AM.

 

Assistant Library Director Diane Mayr presented the Board with a schedule of upcoming

library events as follows: February 22, "Dinosaurs"; February 24, Drop-in arts activity;

February 25, "You can't afford not to manage your career"; March 16, "Job hunting:

everything you wanted to know but were afraid to ask"; March 25, TV sports reporting;

March 31, Estate planning; April 8, Poetry; April 28, Drop-in arts activity; April 29, "From bunny to blanket or how cloth is made"; and May 27, "Menopause".

 

Upon motion by J Gross, second by Doug McDonald, the Board voted to approve as a first reading on a change the addition of the word "Windham" before "community groups" and before "clubs" in sentence one of paragraph two of the Multipurpose Room Policy.

 

Upon motion by Lucie Lachance, second by Wendy Denneen, the Board voted to approve as a first reading of a change to strike sentence three of paragraph two from the Multipurpose Room Policy. One Trustee abstained.

 

Upon motion by J Gross, second by Lucy Lachance, the Board voted to approve as a first reading of a change the addition of the words "of charge" after "free" in the last sentence  in paragraph two of the Multipurpose Room Policy.

 

Upon motion by Debi Desrosiers, second by Doug McDonald, the Board voted to approve as a first reading of a change the addition of the words "Director or his/her designee" after "library" in the last sentence of paragraph six of the Multipurpose Room Policy.

 

Upon motion by Doug McDonald, second by Lucie Lachance, the Board voted to approve as a first reading of a change the addition of the sentence "The Director or his/her designee may waive the two (2) day prior written request". This sentence will be inserted as the second sentence of paragraph seven of the Multipurpose Room Policy.

 

J Gross and Debi Desrosiers will organize the formulation of a list of the top 100

books of the twentieth century.

 

The next Trustees meeting will be held on Wednesday, March 10, 1999 at 7 PM.

 

The meeting adjourned at 10:25 PM.

 

Respectfully submitted,

 

 

Jena Day, Recording Secretary