NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

November 10, 1998

PRESENT: Patricia Skinner, Chairman; Lucie Lachance, Vice-Chairman; Wendy Denneen, Treasurer; Debi Desrosiers, Assistant Treasurer, Kathy Ivey, Secretary; J. Gross, Member; Douglas McDonald, Member (excused until 8:30PM); Kathleen Hutchins, Library Director, Diane Mayr, Assistant Library Director.

Pat Skinner called the meeting to order at 7-10 PM.

MINUTES: Upon motion by J. Gross, second by Debi Desrosiers, the minutes of the October 13, 1998 meeting were approved as corrected to reflect that incoming Library Director Kathleen Hutchins remained in attendance during the nonpublic session.

TREASURER'S REPORT: Wendy Denneen reported that with 83% of the year passed 68.7% of the budget had been expended. The treasurer's report was placed on file.

DIRECTOR'S REPORT: Kathleen Hutchins reported that the first draft of the 1999 budget is due by November 25, 1998. Kathleen and Pat Skinner will present the proposed budget to the Town Manager on December 3, 1998.

The Board authorized Kathleen to schedule carpet cleaning to be done before the end of the year.

On Time Electric will install the circulation lights on November 19, 1998.

Kathleen will follow up with those working on the erratic performance of the network.

The Family Gifts Holiday tree has been set up in the library. Anyone wishing to participate is invited to visit the tree to select a gingerbread child. All gifts must be returned to the library by December 7, 1998.

The library staff is compiling a list of suggested titles for use by the Dedicate a New Book initiative.

Diane Mayr is lining up a wonderful array of local authors for a book signing to be held on December 3, 1998 at 7PM.

Kathleen reported that 9,068 items were in circulation during October 1998. New patron registrations increased by 52.

Kathleen reported on behalf of volunteer coordinator Mary Lee Underhill that volunteers have logged 864.75 year-to-date hours at various tasks. A volunteer recognition tea is scheduled for November 13th from 2 to 4 PM.

Upon motion by J. Gross, second by Wendy Denneen, the Board voted to affirm the October 23, 1998 polling to accept the offer to terminate the Sirsi contract.

The Board is expecting to wrap up the final building punch list very soon. J. Gross reported that work is nearly complete in the electrical room. J. further reported that the additions and corrections have been made to the air conditioning system although warm weather is needed before the system can be tested.

Upon motion by Doug McDonald, second by Kathy Ivey, the Board voted to authorize J. Gross to contract for three budgeted computers and their related software and hardware.

Upon motion by Debi Desrosiers, second by Kathy Ivey, the Board voted to contract for the weathervane. A completion date of August 1999 has been set.

Upon motion by Debi Desrosiers, second by Wendy Denneen, the Board voted to contract for two locked oak cabinets with glass shelves to house the Historical Collection in the large quiet study room.

The Board discussed several safety issues including the need for a street light and/or a sign at the driveway, access to the trash dumpsters, and the lack of painted directional arrows in the parking lot.

Debi Desrosiers and Lucie Lachance presented several very well received ideas for the Joseph Fedorchuk memorial. They agreed to gather further details in order to bring the ideas to fruition.

A special Trustees meeting to approve the proposed 1999 budget will be held on Monday, November 23, 1998 at 7PM.

The next regularly scheduled Trustees meeting will be held on Tuesday, December 8, 1998 at 7 PM.

Upon motion by Lucie Lachance, second by Debi Desrosiers, the Board went into nonpublic session to discuss personnel issues in accordance with RSA 91 -A:3. Pat Skinner polled each member: Douglas McDonald, yes; Debi Desrosiers, yes; J. Gross, yes; Lucie Lachance, yes; Kathy Ivey, yes; Wendy Denneen, yes; Pat Skinner, yes. Director Kathleen Hutchins remained in attendance.

No action was taken.

The meeting adjourned at 11:02PM.

Respectfully submitted,

Jena Day

Recording Secretary