NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

October 13, 1998

PRESENT: Patricia Skinner, Chairman; Lucie Lachance, Vice-Chairman; Debi Desrosiers, Assistant Treasurer; Kathy Ivey, Secretary (excused until 9pm); J. Gross, Member; Douglas McDonald, Member; Diane Mayr, Acting Library Director.

EXCUSED: Wendy Denneen, Treasurer.

GUEST: Kathleen Hutchins, incoming Library Director.

Pat Skinner called the meeting to order at 7:10 PM.

Pat Skinner welcomed new Library Director Kathleen Hutchins. Kathleen will begin her duties on Monday, November 2, 1998.

MINUTES: Upon motion by J. Gross, second by Doug McDonald, the minutes of the September 9, 1998 meeting were approved as presented.

TREASURER'S REPORT: Debi Desrosiers reported that with 75% of the year passed 60.2% of the budget had been expended. The treasurer's report was placed on file.

ACTING DIRECTOR'S REPORT: Diane Mayr reported that 8,205 items were in circulation during September 1998. <BR>Year-to-date items circulated total 79,280. New patron registrations increased the patron total to 7,110. Diane reported on behalf of volunteer coordinator Mary Lee Underhill that volunteers have logged 774.50 year-to-date hours at various tasks. Plans are being finalized for volunteer recognition.

On Tuesday, October 27, 1998 the Manchester Historic Association will present a program titled "Being Industrious - Discovering Manchester's Textile History" for adults and children over 10 years of age.

On Friday, October 30, 1998 the Arthritis Foundation will present a program titled "Healthcare, Elder Law and your Financial Security" for seniors.

Upon motion by Doug McDonald, second by Lucie Lachance, the Board voted to close the library at 5 PM on Wednesday, November 25, 1998 and reopen at 9 AM on Monday November 30, 1998.

Upon motion by Doug McDonald, second by Lucie Lachance, the Board voted to close the library at noon on Thursday, December 24, 1998 and reopen at 9 AM on Monday, December 28, 1998.

Upon motion by Doug McDonald, second by Lucie Lachance, the Board voted to close the library at 5 PM on Thursday, December 31, 1998 and reopen at 9 AM on Monday, January 4, 1998.

Diane reported that new part-time library assistant, Elizabeth Strauss, began work on Monday, September 28, 1998.

Pat Skinner read a memo from David Sullivan which addressed maintenance issues that have been of concern to the Board. Lucie Lachance will follow up with David.

Upon motion by Doug McDonald, second by J. Gross, the Board voted to authorize town counsel to pursue terminating the contract with Sirsi.

Upon motion by Doug McDonald, second by Debi Desrosiers, the Board voted to contract with On Time Electric for the installation of lighting at the circulation desk.

J. Gross reported that work is progressing well on ventilation for the electrical room. Upon motion by Doug McDonald, second by Lucie Lachance, the Board voted to authorize completion of the project.

J. Gross reported that progress is being made on the additions and corrections to the air conditioning system.

Debi Desrosiers reported that she is awaiting a written proposal on the weather vane design.

Review of the Collection Development Policy was tabled until Kathleen Hutchins has had an opportunity to make her recommendations to the policy.

The Board discussed the need for a streetlight and/or a sign at the driveway.

The Finance Committee will meet at 4:30 PM on Wednesday, November 4, 1998 to begin 1999 budget preparations.

Pat Skinner read a letter from Susan Hebert concerning up coming FLOW activities. On Friday, October 23, 1998 FLOW will host "A Night in the Stacks" for current and prospective members. Due to continued citizen interest, FLOW plans to begin selling additional walkway bricks for springtime installation.

The next Trustees meeting is Tuesday, November 10, 1998 at 7 PM.

Upon motion by Lucie Lachance, second by Debi Desrosiers, the Board went into nonpublic session to discuss personnel issues in accordance with RSA 91-A:3. Pat Skinner polled each member: Lucie Lachance, yes; J. Gross, yes; Kathy Ivey, yes; Debi Desrosiers, yes; Douglas McDonald, yes; Pat Skinner, yes. Acting Director Diane Mayr and incoming Director Kathleen Hutchins were excused.

On issue one, the Board voted to approve step increases for two employees effective September 1, 1998.

On issue two, the Board voted to approve compensation adjustments for personnel.

The meeting adjourned at 10:20 PM.

Respectfully submitted,

Jena Day

Recording Secretary