NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

September 9, 1998

 

PRESENT: Patricia Skinner, Chairman; Lucie Lachance, Vice-Chairman; Wendy Denneen, Treasurer;

Debi Desrosiers, Assistant Treasurer; Kathy Ivey, Secretary; J. Gross, Member; Douglas McDonald, Member; Diane Mayr, Acting Library Director.

 

Pat Skinner called the meeting to order at 7:05 PM.

 

MINUTES: Upon motion by J. Gross, second by Wendy Denneen, the minutes of the August 11, 1998 meeting were approved as presented.

 

TREASURER'S REPORT: Wendy Denneen reported that with 66.7% of the year passed 54.9% of the budget had been expended. The treasurer's report was placed on file.

 

ACTING DIRECTOR'S REPORT: Diane Mayr reported that 10,087 items were in circulation during August 1998. New patron registrations increased by 75 bringing the patron total to 7,096.

 

The Summer Reading Program was a huge success with a record number of books being read. Approximately 100 children attended the end of summer party. FLOW donated and served ice cream and "Confetti the Clown" provided entertainment for the event.

 

Diane reported on behalf of volunteer coordinator Mary Lee Underhill that volunteers have logged 690.75 year-to-date hours at various tasks. Plans are underway for volunteer recognition.

 

Registration for Story Hour will be held on Tuesday, September 15, 1998 at 10AM.

 

Upon motion by Wendy Denneen, second by Kathy Ivey, the Board voted to hire a library assistant to work 25 hours per week beginning the last week of September.

 

Diane will immediately notify the candidate of the Board decision.

 

Software issues continue to be addressed with Sirsi.

 

Diane will notify town maintenance that two corrected bricks need to be installed in the sidewalk.

 

Upon motion by Doug McDonald, second by J. Gross, the Board voted to release $7,000 in payment to Kelly Construction due to substantial progress made on the final building punch list.

 

Upon motion by J. Gross, second by Doug McDonald, the Board voted to expend $2279 to correct and add additional controls to the air conditioning system.

 

Upon motion by J. Gross, second by Doug McDonald, the Board voted to expend $990.25 to provide ventilation for the electrical room.

 

A quote for redesigning the lighting at the circulation desk is expected by September 11, 1998.

 

Review of the Bulletin Board and Collection Policies was tabled until next meeting.

 

Lucie Lachance will follow up on the outdoor maintenance issues that continue to be of concern.

 

Pat Skinner will investigate ADA questions concerning the sidewalk and entrance door.

 

Next Trustees meeting is Tuesday, October 13, 1998 at 7 PM.

 

Upon motion by Lucie Lachance, second by Doug McDonald, the Board went into nonpublic session to discuss personnel and legal issues in accordance with RSA 91-A:3. Pat Skinner polled each member: Wendy Denneen, yes; Douglas McDonald, yes; J. Gross, yes; Lucie Lachance, yes; Kathy Ivey, yes; Debi Desrosiers, yes; Pat Skinner, yes. Acting Director, Diane Mayr, remained in attendance.

 

On issue one, the Board set a schedule for interviewing candidates for the position of Director.

 

On issue two, no action was taken.

 

 Meeting adjourned at 10:00 PM.

 

Respectfully submitted,

 

Jena Day, Recording Secretary